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Online Safety Policy

 

 

Online Safety Policy

 

Lead Person Kirsty Alentis

 

Review Date December 2017

 

Policy Ratification Date 14th December 2016

 

 

 

 

Minster Church of England Primary School

Online Safety Policy

 

‘Ready to Face the World’

 

Our school has a warm, Christian family ethos where our children thrive in a secure and happy atmosphere. They are fully supported and nurtured from when they join us until they leave our care.

 

Minster Primary School is a Church of England Primary School and our Christian values are at the heart of everything we do.

  • Creation
  • Friendship
  • Forgiveness
  • Justice
  • Peace

 

These are then underpinned by our learning values.

  • Christianity
  • Independence
  • Aspiration
  • Engagement
  • Resilience

 

Our whole school ethos for learning and behaviour is guided by them. Each aspect of

school life is encountered through these values to establish a forward thinking, diverse

and innovative culture in which our entire school community flourishes.

Every school policy is written with this in mind.

 

 

 

Online Safety Policy Template and Guidance for Education Settings 2016

 

 

1. Creating an Online Safety Ethos

    1. Aims and policy scope
  • Minster CE Primary believes that online safety is an essential element of safeguarding children and adults in the digital world, when using technology such as computers, tablets, mobile phones or games consoles.
  • Minster CE Primary identifies that the internet and information communication technologies are an important part of everyday life, so children must be supported to be able to learn how to develop strategies to manage and respond to risk and be empowered to build resilience online.
  • Minster CE Primary has a duty to provide the community with quality Internet access to raise education standards, promote achievement, support professional work of staff and enhance management functions.
  • Minster CE Primary identifies that there is a clear duty to ensure that all children and staff are protected from potential harm online.
  • The purpose of Minster CE Primary online safety policy is to:
    • Clearly identify the key principles expected of all members of the community with regards to the safe and responsible use technology to ensure that Minster CE Primary is a safe and secure environment.
    • Safeguard and protect all members of Minster CE Primary community online.
    • Raise awareness with all members of Minster CE Primary community regarding the potential risks as well as benefits of technology.
    • To enable all staff to work safely and responsibly, to role model positive behaviour online and be aware of the need to manage their own standards and practice when using technology.
    • Identify clear procedures to use when responding to online safety concerns that are known by all members of the community.
  • This policy applies to all staff including the governing body, teachers, support staff, external contractors , visitors, volunteers and other individuals who work for or provide services on behalf of the school (collectively referred to as ‘staff‘ in this policy) as well as children and parents/carers
  • This policy applies to all access to the internet and use of information communication devices, including personal devices, or where children, staff or other individuals have been provided with school issued devices for use off-site, such as a work laptops, tablets or mobile phones.
  • This policy must be read in conjunction with other relevant school policies including (but not limited to) child protection, anti-bullying, behaviour, data protection, Acceptable Use Policies, relevant curriculum policies including computing, Personal Social and Health Education (PSHE).

 

 

 

1.2 Writing and reviewing the online safety policy

 

  • The Designated Safeguarding Lead (DSL) is Wendy Stone
  • The Online safety lead for the Governing Body is George Box
  • Minster CE Primary online safety policy has been written by the school, involving staff, pupils and parents/carers, building on the Kent County Council (KCC) online safety policy template, with specialist advice and input as required.
  • The policy has been approved and agreed by the Leadership/Management Team and Governing Body
  • The school has appointed the Designated Safeguarding Lead, Kirsty Alentis as an appropriate member of the leadership team and the online safety lead.
  • The school has appointed George Box as the member of the Governing Body to take lead responsibility for online safety .

 

1.3 Key responsibilities for the community

      1. The key responsibilities of the school/setting management and leadership team are:
  • Developing, owning and promoting the online safety vision and culture to all stakeholders, in line with national and local recommendations with appropriate support and consultation throughout the school community.
  • Ensuring that online safety is viewed by the whole community as a safeguarding issue and proactively developing a robust online safety culture.
  • Supporting the Designated Safeguarding Lead (DSL) by ensuring they have sufficient time and resources to fulfil their online safety role and responsibilities.
  • Ensuring there are appropriate and up-to-date policies and procedures regarding online safety including an Acceptable Use Policy which covers appropriate professional conduct and use of technology.
  • To ensure that suitable and appropriate filtering and monitoring systems are in place to protect children from inappropriate content which meet the needs of the school community whilst ensuring children have access to required educational material.
  • To work with and support technical staff in monitoring the safety and security of school/setting systems and networks and to ensure that the school network system is actively monitored.
  • Ensuring all members of staff receive regular, up-to-date and appropriate training regarding online safety roles and responsibilities and provide guidance regarding safe appropriate communications.
  • Ensuring that online safety is embedded within a progressive whole school curriculum which enables all pupils to develop an age-appropriate understanding of online safety and the associated risks and safe behaviours.
  • To be aware of any online safety incidents and ensure that external agencies and support are liaised with as appropriate.
  • Receiving and regularly reviewing online safeguarding records and using them to inform and shape future practice.
  • Ensuring there are robust reporting channels for the school community to access regarding online safety concerns, including internal, local and national support.
  • Ensure that appropriate risk assessments are undertaken regarding the safe use of technology, including ensuring the safe and responsible use of devices.
  • To ensure a member of the Governing Body is identified with a lead responsibility for supporting online safety.
  • Auditing and evaluating current online safety practice to identify strengths and areas for improvement.
  • To ensure that the Designated Safeguarding Lead (DSL) works with the online safety lead.

 

1.3.2 The key responsibilities of the Designated Safeguarding Lead are:

  • Acting as a named point of contact on all online safeguarding issues and liaising with other members of staff and other agencies as appropriate.
  • Keeping up-to-date with current research, legislation and trends regarding online safety.
  • Coordinating participation in local and national events to promote positive online behaviour, e.g. Safer Internet Day.
  • Ensuring that online safety is promoted to parents and carers and the wider community through a variety of channels and approaches.
  • Work with the school lead for data protection and data security to ensure that practice is in line with current legislation.
  • Maintaining a record of online safety concerns/incidents and actions taken as part of the schools safeguarding recording structures and mechanisms.
  • Monitor the school online safety incidents to identify gaps/trends and use this data to update the school education response to reflect need
  • To report to the school management team, Governing Body and other agencies as appropriate, on online safety concerns and local data/figures.
  • Liaising with the local authority and other local and national bodies, as appropriate.
  • Working with the school/setting leadership and management to review and update the online safety policies, Acceptable Use Policies (AUPs) and other related policies on a regular basis (at least annually) with stakeholder input.
  • Ensuring that online safety is integrated with other appropriate school policies and procedures.
  • Leading on the pastoral team, who cover online safety, with input from all stakeholder groups.
  • Meet regularly with the governor member with a lead responsibility for online safety.

 

1.3.3 The key responsibilities for all members of staff are:

  • Contributing to the development of online safety policies.
  • Reading and adhering to the school Acceptable Use Policies (AUPs) and staff code of conduct.
  • Taking responsibility for the security of school systems and data.
  • Having an awareness of a range of different online safety issues and how they may relate to the children in their care.
  • Modelling good practice when using new and emerging technologies
  • Embedding online safety education in curriculum delivery wherever possible.
  • Identifying individuals of concern and taking appropriate action by following school safeguarding policies and procedures.
  • Knowing when and how to escalate online safety issues, internally and externally.
  • Being able to signpost to appropriate support available for online safety issues, internally and externally.
  • Maintaining a professional level of conduct in their personal use of technology, both on and off site.
  • Demonstrating an emphasis on positive learning opportunities.
  • Taking personal responsibility for professional development in this area.

 

1.3.4 In addition to the above, the key responsibilities for staff managing the technical environment are:

  • Providing a safe and secure technical infrastructure which support safe online practices while ensuring that learning opportunities are still maximised.
  • Taking responsibility for the implementation of safe security of systems and data in partnership with the leadership and management team.
  • To ensure that suitable access controls and encryption is implemented to protect personal and sensitive information held on school-owned devices.
  • Ensuring that the schools filtering policy is applied and updated on a regular basis and that responsibility for its implementation is shared with the DSL.
  • Ensuring that the use of the school network is regularly monitored and reporting any deliberate or accidental misuse to the DSL.
  • Report any breaches or concerns to the DSL and leadership team and together ensure that they are recorded and appropriate action is taken as advised.
  • Developing an understanding of the relevant legislation as it relates to the security and safety of the technical infrastructure.
  • Report any breaches and liaising with the local authority (or other local or national bodies) as appropriate on technical infrastructure issues.
  • Providing technical support and perspective to the DSL and leadership team, especially in the development and implementation of appropriate online safety policies and procedures.
  • Ensuring that the school’s ICT infrastructure/system is secure and not open to misuse or malicious attack.
  • Ensuring that appropriate anti-virus software and system updates are installed and maintained on all setting machines and portable devices.
  • Ensure that appropriately strong passwords are applied and enforced for all but the youngest users.

 

1.3.5 The key responsibilities of children and young people are:

  • Contributing to the development of online safety policies.
  • Reading the school Acceptable Use Policies (AUPs) and adhering to them.
  • Respecting the feelings and rights of others both on and offline.
  • Seeking help from a trusted adult if things go wrong, and supporting others that may be experiencing online safety issues.

 

At a level that is appropriate to their individual age, ability and vulnerabilities:

  • Taking responsibility for keeping themselves and others safe online.
  • Taking responsibility for their own awareness and learning in relation to the opportunities and risks posed by new and emerging technologies.
  • Assessing the personal risks of using any particular technology, and behaving safely and responsibly to limit those risks.
     

1.3.6 The key responsibilities of parents and carers are:

  • Reading the school Acceptable Use Policies, encouraging their children to adhere to them, and adhering to them themselves where appropriate.
  • Discussing online safety issues with their children, supporting the school in their online safety approaches, and reinforcing appropriate safe online behaviours at home.
  • Role modelling safe and appropriate uses of technology and social media.
  • Identifying changes in behaviour that could indicate that their child is at risk of harm online.
  • Seeking help and support from the school, or other appropriate agencies, if they or their child encounters online problems or concerns.
  • Contributing to the development of the school online safety policies.
  • Using school systems, such as learning platforms, and other network resources, safely and appropriately.
  • Taking responsibility for their own awareness and learning in relation to the opportunities and risks posed by new and emerging technologies.

 

2. Online Communication and Safer Use of Technology

2.1 Managing the school website

  • The school will ensure that information posted on the school website meets the requirements as identified by the Department for Education (DfE).
  • The contact details on the website will be the school address, email and telephone number. Staff or pupils’ personal information will not be published.
  • The head teacher will take overall editorial responsibility for online content published and will ensure that information is accurate and appropriate.
  • The website will comply with the school’s guidelines for publications including accessibility respect for intellectual property rights, privacy policies and copyright.
  • Email addresses will be published carefully online, to avoid being harvested for spam.
  • Pupils work will be published with their permission or that of their parents/carers.
  • The administrator account for the school website will be safeguarded with an appropriately strong password.
  • The school will post information about safeguarding, including online safety, on the school website for members of the community.

 

2.2 Publishing images and videos online

  • The school will ensure that all images and videos shared online are used in accordance with the school image use policy.
  • The school will ensure that all use of images and videos take place in accordance other policies and procedures including data security, Acceptable Use Policies, Codes of Conduct, social media, and mobile phones etc.
  • In line with the image policy, written permission from parents or carers will always be obtained before images/videos of pupils are electronically published.


2.3 Managing email

  • Pupils may only use school provided email accounts for educational purposes
  • All members of staff are provided with a specific school email address to use for any official communication.
  • The use of personal email addresses by staff for any official school business is not permitted.
  • The forwarding of any chain messages/emails etc. is not permitted. Spam or junk mail will be blocked and reported to the email provider.
  • Any electronic communication which contains any content which could be subject to data protection legislation (e.g. sensitive or personal information) will only be sent using secure and encrypted email.
  • Access to school email systems will always take place in accordance to data protection legislation and in line with other appropriate school/setting policies e.g. confidentiality.
  • Members of the community must immediately tell a designated member of staff if they receive offensive communication and this will be recorded in the school safeguarding files/records.
  • Whole -class or group email addresses may be used for communication outside of the school.
  • Staff will be encouraged to develop an appropriate work life balance when responding to email, especially if communication is taking place between staff and pupils and parents.
  • Email sent to external organisations should be written carefully before sending, in the same way as a letter written on school headed paper would be.
  • School email addresses and other official contact details will not be used for setting up personal social media accounts.

 

 

2.4 Official videoconferencing and webcam use for educational purposes

  • The school acknowledges that videoconferencing is a challenging activity with a wide range of learning benefits. Preparation and evaluation are essential to the whole activity.
  • All videoconferencing equipment will be switched off when not in use and where appropriate, not set to auto answer.
  • Equipment connected to the educational broadband network will use the national E.164 numbering system and display their H.323 ID name.
  • External IP addresses will not be made available to other sites.
  • Videoconferencing contact details will not be posted publically.
  • Video conferencing equipment will be kept securely and, if necessary, locked away when not in use.
  • School videoconferencing equipment will not be taken off school premises without permission.
  • Staff will ensure that external videoconference opportunities and/or tools are suitably risk assessed and will ensure that accounts and systems used to access events are appropriately safe and secure.

Users

  • Pupils will ask permission from a teacher before making or answering a videoconference call or message.
  • Videoconferencing will be supervised appropriately for the pupils’ age and ability.
  • Parents and carers consent will be obtained prior to children taking part in videoconferencing activities.
  • Video conferencing will take place via official and approved communication channels following a robust risk assessment.
  • Only key administrators will be given access to videoconferencing administration areas or remote control pages.
  • Unique log on and password details for the educational videoconferencing services will only be issued to members of staff and kept secure.

Content

  • When recording a videoconference lesson, written permission will be given by all sites and participants. The reason for the recording must be given and the recording of videoconference should be clear to all parties at the start of the conference. Recorded material will be stored securely.
  • If third­ party materials are to be included, the school will check that recording is acceptable to avoid infringing the third party intellectual property rights.
  • The school will establish dialogue with other conference participants before taking part in a videoconference. If it is a non-school site the school will check that they are delivering material that is appropriate for the class.

 

2.5 Appropriate and safe classroom use of the internet and any associated devices

  • Internet use is a key feature of educational access and all children will receive age and ability appropriate education to support and enable them to develop strategies to respond to concerns as part of an embedded whole school curriculum. Please access specific curriculum policies for further information.
  • The school internet access will be designed to enhance and extend education.
  • Access levels to the internet will be reviewed to reflect the curriculum requirements and the age and ability of pupils.
  • All members of staff are aware that they cannot rely on filtering alone to safeguard children and supervision, classroom management and education about safe and responsible use is essential.
  • Supervision of pupils will be appropriate to their age and ability
    • At Early Years Foundation Stage and Key Stage 1 pupils’ access to the Internet will be by adult demonstration with occasional directly supervised access to specific and approved online materials which supports the learning outcomes planned for the pupils’ age and ability.
    • At Key Stage 2 pupils will be supervised. Pupils will use age-appropriate search engines and online tools and online activities will be teacher-directed where necessary. Children will be directed to online material and resources which support the learning outcomes planned for the pupils’ age and ability.
  • All school owned devices will be used in accordance with the school Acceptable Use Policy and with appropriate safety and security measure in place.
  • Members of staff will always evaluate websites, tools and apps fully before use in the classroom or recommending for use at home.
  • Pupils will be educated in the effective use of the Internet in research, including the skills of knowledge location, retrieval and evaluation.
  • Teachers will encourage children to use age appropriate search tools (eg: SWGfL Squiggle, Dorling Kindersley find out, Google Safe Search or CBBC safe search)
  • The school will ensure that the use of Internet-derived materials by staff and pupils complies with copyright law and acknowledge the source of information.
  • Pupils will be taught to be critically aware of the materials they read and shown how to validate information before accepting its accuracy.
  • The evaluation of on­line materials is a part of teaching and learning in every subject and will be viewed as a whole-school requirement across the curriculum.
  • The school will use the internet to enable pupils and staff to communicate and collaborate in a safe and secure environment.

 

2.6 Management of school learning platforms/portals/gateways

  • Leaders/managers and staff will regularly monitor the usage of the DB Primary Learning Platform (LP) in all areas, in particular message and communication tools and publishing facilities.
  • Pupils/staff will be advised about acceptable conduct and use when using the LP.
  • Only members of the current pupil, parent/carers and staff community will have access to the LP.
  • All users will be mindful of copyright issues and will only upload appropriate content onto the LP.
  • When staff, pupils’ etc. leave the school their account or rights to specific school areas will be disabled or (if appropriate) transferred to their new establishment.
  • Any concerns about content on the LP will be recorded and dealt with in the following ways:
  • The user will be asked to remove any material deemed to be inappropriate or offensive.
  • The material will be removed by the site administrator if the user does not comply.
  • Access to the LP for the user may be suspended.
  • The user will need to discuss the issues with a member of leadership before reinstatement. e) A pupil’s parent/carer may be informed.
  • A visitor may be invited onto the LP by a member of the leadership. In this instance there may be an agreed focus or a limited time slot.
  • Pupils may require editorial approval from a member of staff. This may be given to the pupil to fulfil a specific aim and may have a limited time frame.

 

Social Media Policy

3.1. General social media use

  • Expectations regarding safe and responsible use of social media will apply to all members of Minster CE Primary community and exist in order to safeguard both the school and the wider community, on and offline. Examples of social media may include blogs, wikis, social networking sites, forums, bulletin boards, multi­player online gaming, apps, video/photo sharing sites, chatrooms, instant messenger and many others.
  • All members of Minster CE Primary community will be encouraged to engage in social media in a positive, safe and responsible manner at all times.
  • Information about safe and responsible use of social media will be communicated clearly and regularly to all members of Minster CE Primary community.
  • All members of Minster CE Primary community are advised not to publish specific and detailed private thoughts, concerns, pictures or messages on any social media services, especially content that may be considered threatening, hurtful or defamatory to others.
  • The school will control pupil and staff access to social media and social networking sites whilst on site and when using school provided devices and systems
  • Reasonable use of social networking applications during break times and lunch times, for personal use is permitted by staff only.
  • Inappropriate or excessive use of social media during school/work hours or whilst using school devices may result in disciplinary or legal action and/or removal of Internet facilities.
  • Any concerns regarding the online conduct of any member of Minster CE Primary community on social media sites should be reported to the leadership team and will be managed in accordance with policies such as anti-bullying, allegations against staff, behaviour and safeguarding/child protection.
  • Any breaches of school policy may result in criminal, disciplinary or civil action being taken and this will depend upon the age of those involved and the circumstances of the wrong committed. Action taken will be accordance with relevant policies, such as anti-bullying, allegations against staff, behaviour and safeguarding/child protection.

 

    1. Official use of social media
  • Minster CE Primary official social media channels are:
    • Twitter
    • Facebook page
  • Official use of social media sites by the school will only take place with clear educational or community engagement objectives with specific intended outcomes e.g. increasing parental engagement.
  • Official use of social media sites as communication tools will be risk assessed and formally approved by the headteacher.
  • Official school social media channels will be set up as distinct and dedicated social media site or account for educational or engagement purposes.
  • Staff will use school provided email addresses to register for and manage any official approved social media channels.
  • Members of staff running official social media channels will sign a specific Acceptable Use Policy (AUP) to ensure they are aware of the required behaviours and expectations of use and to ensure that sites are used safely, responsibly and in accordance with local and national guidance and legislation.
  • All communication on official social media platforms will be clear, transparent and open to scrutiny.
  • Any online publication on official social media sites will comply with legal requirements including the Data Protection Act 1998, right to privacy conferred by the Human Rights Act 1998, or similar duty to protect private information and will not breach any common law duty of confidentiality, copyright etc.
  • Official social media use will be in line with existing policies including anti-bullying and child protection.
  • Images or videos of children will only be shared on official social media sites/channels in accordance with the image use policy.
  • Information about safe and responsible use of social media channels will be communicated clearly and regularly to all members of the community.
  • Official social media sites, blogs or wikis will be suitably protected (e.g. password protected) and where possible/appropriate, run and/or linked to from the school website and take place with written approval from the Leadership Team.
  • Leadership staff must be aware of account information and relevant details for social media channels in case of emergency, such as staff absence.
  • Parents/Carers and pupils will be informed of any official social media use, along with expectations for safe use and action taken to safeguard the community.
  • Public communications on behalf of the school will, where possible, be read and agreed by at least one other colleague.
  • The school will ensure that any official social media use does not exclude members of the community who are unable or unwilling to use social media channels.

 

    1. Staff personal use of social media
  • The safe and responsible use of social networking, social media and personal publishing sites will be discussed with all members of staff as part of staff induction and will be revisited and communicated via regular staff training opportunities.
  • Safe and professional behaviour will be outlined for all members of staff (including volunteers) as part of the school Acceptable Use Policy.
  • All members of staff are advised not to communicate with or add as ‘friends’ any current or past children/pupils or current or past pupils’ family members via any personal social media sites, applications or profiles. Any pre-existing relationships or exceptions that may compromise this will be discussed with the headteacher.
    • If ongoing contact with pupils is required once they have left the school roll, then members of staff will be expected to use existing alumni networks or use official school provided communication tools.
    • All communication between staff and members of the school community on school business will take place via official approved communication channels
    • Staff will not use personal social media accounts to make contact with pupils or parents, nor should any contact be accepted, except in circumstance whereby prior approval has been given by the Headteacher.
    • Any communication from pupils/parents received on personal social media accounts will be reported to the schools designated safeguarding lead.
    • Information and content that staff members have access to as part of their employment, including photos and personal information about pupils and their family members, colleagues etc. will not be shared or discussed on personal social media sites.
    • All members of staff are strongly advised to safeguard themselves and their privacy when using social media sites. This will include being aware of location sharing services, setting the privacy levels of their personal sites as strictly as they can, opting out of public listings on social networking sites, logging out of accounts after use and keeping passwords safe and confidential.
    • All members of staff are encouraged to carefully consider the information, including text and images, they share and post online and to ensure that their social media use is compatible with their professional role and is in accordance with schools policies (safeguarding, confidentiality, data protection etc.) and the wider professional and legal framework.
    • Members of staff will be encouraged to manage and control the content they share and post online. Advice will be provided to staff via staff training and by sharing appropriate guidance and resources on a regular basis.
    • Members of staff will notify the Leadership/Management Team immediately if they consider that any content shared or posted via any information and communications technology, including emails or social networking sites conflicts with their role in the school.
    • Members of staff are encouraged not to identify themselves as employees of Minster CE Primary on their personal social networking accounts. This is to prevent information on these sites from being linked with the school and also to safeguard the privacy of staff members and the wider community.
    • Members of staff will ensure that they do not represent their personal views as that of the school on social media.
    • School email addresses will not be used for setting up personal social media accounts.
    • Members of staff who follow/like the school social media channels will be advised to use dedicated professionals accounts, where possible, to avoid blurring professional boundaries.

 

    1. Staff official use of social media

If members of staff are participating in online activity as part of their capacity as an employee of the school, then they are requested to be professional at all times and to be aware that they are an ambassador for the school.

  • Staff using social media officially will disclose their official role/position but always make it clear that they do not necessarily speak on behalf of the school.
  • Staff using social media officially will be responsible, credible, fair and honest at all times and consider how the information being published could be perceived or shared.
  • Staff using social media officially will always act within the legal frameworks they would adhere to within the workplace, including libel, defamation, confidentiality, copyright, data protection as well as equalities laws.
  • Staff must ensure that any image posted on any official social media channel have appropriate written parental consent.
  • Staff using social media officially will be accountable and must not disclose information, make commitments or engage in activities on behalf of the school unless they are authorised to do so.
  • Staff using social media officially will inform their line manager, the Designated Safeguarding Lead and/or the head teacher/manager of any concerns such as criticism or inappropriate content posted online.
  • Staff will not engage with any direct or private messaging with children or parents/carers through social media and will communicate via official communication channels.
  • Staff using social media officially will sign the school social media Acceptable Use Policy. See Appendix

 

    1. Pupils use of social media
  • Safe and responsible use of social media sites will be outlined for children and their parents as part of the Acceptable Use Policy.
  • Personal publishing on social media sites will be taught to pupils as part of an embedded and progressive education approach via age appropriate sites which have been risk assessed and approved as suitable for educational purposes.
  • Pupils will be advised to consider the risks of sharing personal details of any kind on social media sites which may identify them and / or their location. Examples would include real/full name, address, mobile or landline phone numbers, school attended, Instant messenger contact details, email addresses, full names of friends/family, specific interests and clubs etc.
  • Pupils will be advised not to meet any online friends without a parent/carer or other responsible adult’s permission and only when they can be present.
  • Pupils will be advised on appropriate security on social media sites and will be encouraged to use safe and passwords, deny access to unknown individuals and be supported in learning how to block and report unwanted communications.
  • Pupils will be encouraged to approve and invite known friends only on social networking sites and to deny access to others by making profiles private/protected.
  • Parents will be informed of any official social media use with pupils and written parental consent will be obtained, as required.
  • Any official social media activity involving pupils will be moderated by the school where possible.
  • The school is aware that many popular social media sites state that they are not for children under the age of 13, therefore the School will not create accounts within school specifically for children under this age.
  • Any concerns regarding pupils’ use of social networking, social media and personal publishing sites, both at home and at school, will be dealt with in accordance with existing school policies including anti-bullying and behaviour.
  • Any concerns regarding pupils’ use of social networking, social media and personal publishing sites, both at home and at school, will be raised with parents/carers, particularly when concerning any underage use of social media sites.

 

4. Use of Personal Devices and Mobile Phones

4.1 Rationale regarding personal devices and mobile phones

  • The widespread ownership of mobile phones and a range of other personal devices among children, young people and adults will require all members Minster CE Primary community to take steps to ensure that mobile phones and personal devices are used responsibly.
  • The use of mobile phones and other personal devices by young people and adults will be decided by the school and is covered in appropriate policies including the school Mobile Phone Policy.
  • Minster CE Primary recognises that personal communication through mobile technologies is an accepted part of everyday life for children, staff and parents/carers but requires that such technologies need to be used safely and appropriately within schools.

 

4.2 Expectations for safe use of personal devices and mobile phones

  • All use of personal devices and mobile phones will take place in accordance with the law and other appropriate school policies.
  • Electronic devices of all kinds that are brought in on site are the responsibility of the user at all times. The school accepts no responsibility for the loss, theft or damage of such items. Nor will the school accept responsibility for any adverse health effects caused by any such devices either potential or actual.
  • Mobile phones and personal devices are not permitted to be used within the school site by pupils.
  • The sending of abusive or inappropriate messages or content via mobile phones or personal devices is forbidden by any member of the community and any breaches will be dealt with as part of the discipline/behaviour policy.
  • Members of staff will be issued with a work phone number and email address where contact with pupils or parents/carers is required.
  • All members of Minster CE Primary community will be advised to take steps to protect their mobile phones or devices from loss, theft or damage.
  • All members of Minster CE Primary community will be advised to use passwords/pin numbers to ensure that unauthorised calls or actions cannot be made on their phones or devices if they are lost or stolen. Passwords and pin numbers should be kept confidential. Mobile phones and personal devices should not be shared.
  • All members of Minster CE Primary community will be advised to ensure that their mobile phones and personal devices do not contain any content which may be considered to be offensive, derogatory or would otherwise contravene the school/settings policies.
  • School mobile phones and devices must always be used in accordance with the Acceptable Use Policy and any other relevant policies.
  • School mobile phones and devices used for communication with parents and pupils must be suitably protected via a passcode/password/pin and must only be accessed and used by members of staff.

 

4.3 Pupils use of personal devices and mobile phones

  • Pupils will be educated regarding the safe and appropriate use of personal devices and mobile phones.
  • All use of mobile phones and personal devices by children will take place in accordance with the acceptable use policy.
  • Pupil’s personal mobile phones and personal devices will be kept in their classteacher’s cupboard during school hours. As stated in the mobile phone policy, the school takes no responsibility for the personal device/mobile phone.
  • Pupils should protect their phone numbers by only giving them to trusted friends and family members.
  • Pupils will be instructed in safe and appropriate use of mobile phones and personal devices and will be made aware of boundaries and consequences.
  • If a pupil breaches the school policy then the phone or device will be confiscated and will be held in a secure place in the school office. Mobile phones and devices will be released to parents/carers in accordance with the school policy.
  • School staff may confiscate a pupil’s mobile phone or device if they believe it is being used to contravene the schools behaviour or bullying policy or could contain youth produced sexual imagery (sexting). The phone or device may be searched by a member of the Leadership team with the consent of the pupil or parent/carer and content may be deleted or requested to be deleted, if appropriate. Searches of mobile phone or personal devices will only be carried out under the direction of the headteacher.
  • If there is suspicion that material on a pupil’s personal device or mobile phone may be illegal or may provide evidence relating to a criminal offence then the device will be handed over to the police for further investigation.

 

4.5 Staff use of personal devices and mobile phones

  • Members of staff are not permitted to use their own personal phones or devices for contacting children, young people and their families within or outside of the setting in a professional capacity. Any pre-existing relationships which could compromise this will be discussed with leaders/managers.
  • Staff will not use personal devices such as mobile phones, tablets or cameras to take photos or videos of children and will only use work-provided equipment for this purpose.
  • Staff will not use any personal devices directly with children and will only use work-provided equipment during lessons/educational activities.
  • Members of staff will ensure that any use of personal phones and devices will always take place in accordance with the law e.g. data protection as well as relevant school policy and procedures e.g. confidentiality, data security, Acceptable Use etc.
    • Staff personal mobile phones and devices will be switched off/switched to ‘silent’ mode during lesson times.
    • Bluetooth or other forms of communication should be “hidden” or switched off during lesson times.
    • Personal mobile phones or devices will not be used during teaching periods unless permission has been given by a member of the Leadership Team in emergency circumstances.
    • Staff will ensure that any content bought on site via mobile phones and personal devices are compatible with their professional role and expectations.
    • If a member of staff breaches the school policy then disciplinary action will be taken.
    • If a member of staff is thought to have illegal content saved or stored on a mobile phone or personal device or have committed a criminal offence then the police will be contacted.
    • Any allegations against members of staff involving personal use of mobile phone or devices will be responded to following the school allegations management policy.

 

4.6 Visitors use of personal devices and mobile phones

  • Parents/carers and visitors must use mobile phones and personal devices in accordance with the school/settings acceptable use policy.
  • Use of mobile phones or personal devices by visitors and parents/carers to take photos or videos must take place in accordance with the school image use policy.
  • The school will ensure appropriate signage and information is displayed and provided to inform visitors of expectations of use.
  • Staff will be expected to challenge concerns when safe and appropriate and will always inform the Designated Safeguarding Lead of any breaches of use by visitors.

 

5. Policy Decisions

5.1. Reducing online risks

  • Minster CE Primary School is aware that the Internet is a constantly changing environment with new apps, tools, devices, sites and material emerging at a rapid pace.
  • Emerging technologies will be examined for educational benefit and the school leadership team will ensure that appropriate risk assessments are carried out before use in school is allowed.
  • The school will ensure that appropriate filtering and monitoring systems are in place to prevent staff and pupils from accessing unsuitable or illegal content.
  • The school will take all reasonable precautions to ensure that users access only appropriate material. However, due to the global and connected nature of Internet content, it is not always possible to guarantee that access to unsuitable material will never occur via a school/setting computer or device.
  • The school will audit technology use to establish if the online safety policy is adequate and that the implementation of the policy is appropriate.
  • Methods to identify, assess and minimise online risks will be reviewed regularly by the schools leadership team.

 

5.2. Internet use throughout the wider school/setting community

  • The school will provide an Acceptable Use Policy for any guest/visitor who needs to access the school computer system or internet on site See Appendix

 

5.3 Authorising internet access

Relevant for all settings who facilitate internet access

  • The school will maintain a current record of all staff and pupils who are granted access to the school’s devices and systems.
  • All staff, pupils and visitors will read and sign the Acceptable Use Policy before using any school resources.
  • Parents will be asked to read the Acceptable Use Policy for pupil access and discuss it with their child, where appropriate. See Appendix
  • When considering access for vulnerable members of the community (such as with children with special education needs) the school will make decisions based on the specific needs and understanding of the pupil(s).

 

6. Engagement Approaches

6.1 Engagement and education of children and young people

  • An online safety curriculum will be established and embedded throughout the whole school, to raise awareness regarding the importance of safe and responsible internet use amongst pupils.
  • Education about safe and responsible use will precede internet access.
  • Pupils input will be sought when writing and developing school online safety policies and practices, including curriculum development and implementation.
  • Pupils will be supported in reading and understanding the Acceptable Use Policy in a way which suits their age and ability.
  • All users will be informed that network and Internet use will be monitored.
  • Online safety will be included in the PSHE, SRE, Citizenship and Computing programmes of study, covering both safe school and home use.
  • Acceptable Use expectations and Posters will be posted in all rooms with Internet access.
  • Safe and responsible use of the Internet and technology will be reinforced across the curriculum and within all subject areas.
  • External support will be used to complement and support the schools internal online safety education approaches.
  • The school will implement peer education to develop online safety as appropriate to the needs of the pupils.

 

6.2 Engagement and education of children and young people considered to be vulnerable

  • Minster CE Primary School is aware that some children may be considered to be more vulnerable online due to a range of factors.
  • Minster CE Primary School will ensure that differentiated and ability appropriate online safety education is given, with input from specialist staff as appropriate (e.g. SENCO, Children in Care Coordinator).

 

6.3 Engagement and education of staff

  • The online safety policy will be formally provided to and discussed with all members of staff as part of induction and will be reinforced and highlighted as part of our safeguarding responsibilities.
  • Staff will be made aware that our Internet traffic can be monitored and traced to the individual user. Discretion and professional conduct is essential when using school systems and devices.
  • Up-to-date and appropriate staff training in safe and responsible Internet use, both professionally and personally, will be provided for all members of staff in a variety of ways, on a regular (at least annual) basis.
  • All members of staff will be made aware that their online conduct out of school could have an impact on their role and reputation within school. Civil, legal or disciplinary action could be taken if they are found to bring the profession or institution into disrepute, or if something is felt to have undermined confidence in their professional abilities.
  • Members of staff with a responsibility for managing filtering systems or monitor ICT use will be supervised by the Leadership Team and will have clear procedures for reporting issues or concerns.
  • The school/setting will highlight useful online tools which staff should use according to the age and ability of the pupils.
     

6.4 Engagement and education of parents and carers

  • Minster CE Primary School recognise that parents/carers have an essential role to play in enabling children to become safe and responsible users of the internet and digital technology.
  • Parents’ attention will be drawn to the school online safety policy and expectations in newsletters, letters and on the school website.
  • A partnership approach to online safety at home and at school with parents will be encouraged. This may include offering parent evenings with demonstrations and suggestions for safe home Internet use or highlighting online safety at other well attended events e.g. parent evenings, transition events, fetes and sports days.
  • Parents will be requested to read online safety information as part of the Home School Agreement.
  • Parents will be encouraged to read the school Acceptable Use Policy for pupils and discuss its implications with their children.
  • Information and guidance for parents on online safety will be made available to parents in a variety of formats.
  • Parents will be encouraged to role model positive behaviour for their children online.

 

7. Managing Information Systems

7.1 Managing personal data online

  • Personal data will be recorded, processed, transferred and made available according to the Data Protection Act 1998.
  • Full information regarding the schools approach to data protection and information governance can be found in the schools information security policy.

 

7.2 Security and Management of Information Systems

  • The security of the school information systems and users will be reviewed regularly.
  • Virus protection will be updated regularly.
  • Personal data sent over the Internet or taken off site (such as via portable media storage) will be encrypted or accessed via appropriate secure remote access systems.
  • Portable media may not be used without specific permission followed by an anti-virus /malware scan.
  • Unapproved software will not be allowed in work areas or attached to email.
  • Files held on the school’s network will be regularly checked.
  • The computing co­ordinator/network manager will review system capacity regularly.
  • The appropriate use of user logins and passwords to access the school network will be enforced for all but the youngest users.
  • All users will be expected to log off or lock their screens/devices if systems are unattended.


 

Password policy

  • All users will be informed not to share passwords or information with others and not to login as another user at any time.
  • Staff and pupils must always keep their password private and must not share it with others or leave it where others can find it.
  • All members of staff will have their own unique username and private passwords to access school systems. Members of staff are responsible for keeping their password private.
  • From year 2, all pupils are provided with their own unique username and private passwords to DB Primary. Pupils are responsible for keeping their password private.
  • We require staff and pupils to use STRONG passwords for access into our system.
  • We recommend staff and pupils to change their passwords every year.

 

7.3 Filtering and Monitoring

  • The governors will ensure that the school has age and ability appropriate filtering and monitoring in place whilst using school devices and systems to limit children’s exposure to online risks.
  • The school’s internet access strategy will be dependent on the need and requirements of our community and will therefore be designed to suit the age and curriculum requirements of our pupils, with advice from technical, educational and safeguarding staff.
  • All monitoring of school owned/provided systems will take place to safeguard members of the community.
  • All users will be informed that use of school systems can be monitored and that all monitoring will be in line with data protection, human rights and privacy legislation.
  • The school uses educational filtered secure broadband connectivity through the KPSN which is appropriate to the age and requirement of our pupils.
  • The school uses Light Speed filtering system which blocks sites that fall into categories such as pornography, racial hatred, extremism, gaming, sites of an illegal nature, etc.
  • The school will work with KCC and the Schools Broadband team or EIS to ensure that filtering policy is continually reviewed.
  • The school will have a clear procedure for reporting breaches of filtering which all members of the school community (all staff and all pupils) will be made aware of.
  • If staff or pupils discover unsuitable sites, the URL will be reported to the School Designated Safeguarding Lead and will then be recorded and escalated as appropriate.
  • The School filtering system will block all sites on the Internet Watch Foundation (IWF) list.
  • Changes to the school filtering policy will be risk assessed by staff with educational and technical experience prior to any changes and where appropriate with consent from the Leadership Team.
  • All changes to the school filtering policy will be logged and recorded.
  • The Leadership Team will ensure that regular checks are made to ensure that the filtering methods selected are effective and appropriate.
  • Any material that the school believes is illegal will be reported to appropriate agencies such as IWF, Kent Police or CEOP immediately.

 

7.4 Management of applications (apps) used to record children’s progress

  • The headteacher is ultimately responsible for the security of any data or images held of children.
  • Apps/systems which store personal data will be risk assessed prior to use.
  • Only school/setting issued devices will be used for apps that record and store children’s personal details, attainment or photographs. Personal staff mobile phones or devices will not be used to access or upload content to any apps which record and store children’s personal details, attainment or images.
  • Devices will be appropriately encrypted if taken off site to prevent a data security breach in the event of loss or theft.
  • Users will be advised on safety measures to protect all members of the community such as using strong passwords, logging out of systems etc.
  • Parents will be informed of the schools expectations regarding safe and appropriate use (e.g. not sharing passwords or sharing images) prior to being given access.

 

8. Responding to Online Incidents and Safeguarding Concerns

  • All members of the community will be made aware of the range of online risks that are likely to be encountered including sexting, online/cyber bullying etc. This will be highlighted within staff training and educational approaches for pupils.
  • All members of the school/setting community will be informed about the procedure for reporting online safety concerns, such as breaches of filtering, sexting, cyberbullying, illegal content etc.
  • The Designated Safeguarding Lead (DSL) will be informed of any online safety incidents involving child protection concerns, which will then be recorded.
  • The DSL will ensure that online safety concerns are escalated and reported to relevant agencies in line with the Kent Safeguarding Children Board thresholds and procedures.
  • Complaints about Internet misuse will be dealt with under the School’s complaints procedure.
  • Complaints about online/cyber bullying will be dealt with under the School’s anti-bullying policy and procedure
  • Any complaint about staff misuse will be referred to the head teacher
  • Any allegations against a member of staff’s online conduct will be discussed with the LADO (Local Authority Designated Officer).
  • Pupils, parents and staff will be informed of the schools complaints procedure.
  • Staff will be informed of the complaints and whistleblowing procedure.
  • All members of the school community will need to be aware of the importance of confidentiality and the need to follow the official school procedures for reporting concerns.
  • All members of the school community will be reminded about safe and appropriate behaviour online and the importance of not posting any content, comments, images or videos online which cause harm, distress or offence to any other members of the school community.
  • The school will manage online safety incidents in accordance with the school behaviour policy where appropriate.
  • The school will inform parents/carers of any incidents of concerns as and when required.
  • After any investigations are completed, the school will debrief, identify lessons learnt and implement any changes as required.
  • Where there is cause for concern or fear that illegal activity has taken place or is taking place then the school will contact the Education Safeguards Team or Kent Police via 101 or 999 if there is immediate danger or risk of harm.
  • The use of computer systems without permission or for inappropriate purposes could constitute a criminal offence under the Computer Misuse Act 1990 and breaches will be reported to Kent Police.
  • If the school is unsure how to proceed with any incidents of concern, then the incident will be escalated to the Education Safeguarding Team.
  • If an incident of concern needs to be passed beyond the school/setting community, then the concern will be escalated to the Education Safeguarding Team to communicate to other schools/settings in Kent.
  • Parents and children will need to work in partnership with the school to resolve issues.

 

 

 

Appendix A

  1. Procedures for Responding to Specific Online Incidents or Concerns

9.1 Responding to concerns regarding Youth Produced Sexual Imagery or “Sexting”

  • Minster CE Primary School ensure that all members of the community are made aware of the potential social, psychological and criminal consequences of sharing, possessing and creating youth produced sexual imagery (known as “sexting”).
  • The school will implement preventative approaches via a range of age and ability appropriate educational approaches for pupils, staff and parents/carers.
  • Minster CE Primary School views “sexting” as a safeguarding issue and all concerns will be reported to and dealt with by the Designated Safeguarding Lead
  • The school will follow the guidance as set out in the non-statutory UKCCIS advice ‘Sexting in schools and colleges: responding to incidents and safeguarding young people’ and KSCB “Responding to youth produced sexual imagery” guidance
  • If the school are made aware of incident involving creating youth produced sexual imagery the school will:
    • Act in accordance with the schools child protection and safeguarding policy and the relevant Kent Safeguarding Child Boards procedures.
    • Immediately notify the designated safeguarding lead.
    • Store the device securely.
    • Carry out a risk assessment in relation to the children(s) involved.
    • Consider the vulnerabilities of children(s) involved (including carrying out relevant checks with other agencies)
    • Make a referral to children’s social care and/or the police (as needed/appropriate).
    • Put the necessary safeguards in place for children e.g. offer counselling support and immediate protection and offer appropriate pastoral support for those involved.
    • Implement appropriate sanctions in accordance with the schools behaviour policy but taking care not to further traumatise victims where possible.
    • Review the handling of any incidents to ensure that the school is implementing best practice and the leadership team will review and update any management procedures where necessary.
    • Inform parents/carers about the incident and how it is being managed.
  • The school will not view an images suspected of being youth produced sexual imagery unless there is no other possible option or there is a clear need or reason to do so (in these cases the image will only be viewed by the Designated Safeguarding Lead).
  • The school will not send, share or save content suspected to be an indecent image of children and will not allow or request children to do so.
  • If an indecent image has been taken or shared on the school network or devices then the school will take action to block access to all users and isolate the image.
  • The school will take action regarding creating youth produced sexual imagery, regardless of the use of school equipment or personal equipment, both on and off the premises.
  • The school will ensure that all members of the community are aware of sources of support regarding youth produced sexual imagery.

 

9.2. Responding to concerns regarding Online Child Sexual Abuse and Exploitation

  • Minster CE Primary School will ensure that all members of the community are made aware of online child sexual abuse, including exploitation and grooming including the consequences, possible approaches which may be employed by offenders to target children and how to respond to concerns.
  • The school will implement preventative approaches for online child sexual abuse via a range of age and ability appropriate educational approaches for pupils, staff and parents/carers.
  • Minster CE Primary School views online child sexual abuse as a safeguarding issue and all concerns will be reported to and dealt with by the Designated Safeguarding Lead.
  • If the school is unclear if a criminal offence has been committed then the Designated Safeguarding Lead will obtain advice immediately through the Education Safeguarding Team and/or Kent Police.
  • If the school is made aware of intelligence or information which may relate to child sexual exploitation (on or offline) then it will be passed through to the CSET team by the DSL.
  • If the school are made aware of incident involving online child sexual abuse of a child then the school will:
    • Act in accordance with the schools child protection and safeguarding policy and the relevant Kent Safeguarding Child Boards procedures.
    • Immediately notify the designated safeguarding lead.
    • Store any devices involved securely.
    • Immediately inform Kent police via 101 (using 999 if a child is at immediate risk)
    • Where appropriate the school will involve and empower children to report concerns regarding online child sexual abuse e.g. using the Click CEOP report form: www.ceop.police.uk/safety-centre/
    • Carry out a risk assessment which considers any vulnerabilities of pupil(s) involved (including carrying out relevant checks with other agencies).
    • Make a referral to children’s social care (if needed/appropriate).
    • Put the necessary safeguards in place for pupil(s) e.g. offer counselling support and immediate protection and offer appropriate pastoral support for those involved.
    • Inform parents/carers about the incident and how it is being managed.
    • Review the handling of any incidents to ensure that the school is implementing best practice and the school leadership team will review and update any management procedures where necessary.
  • The school will take action regarding online child sexual abuse regardless of the use of school equipment or personal equipment, both on and off the school premises.
  • The school will ensure that all members of the community are aware of sources of support regarding online child sexual abuse.
  • If pupils at other schools are believed to have been targeted then the school will seek support from the Education Safeguarding Team to enable other schools to take appropriate action to safeguarding their community.
  • The school will ensure that the Click CEOP report button is visible and available to pupils and other members of the school community, for example including the CEOP report button the school website homepage.

 

9.3. Responding to concerns regarding Indecent Images of Children (IIOC)

  • Minster CE Primary School will ensure that all members of the community are made aware of the criminal nature of Indecent Images of Children (IIOC) including the possible consequences.
  • The school will take action regarding of Indecent Images of Children (IIOC) regardless of the use of school/setting equipment or personal equipment, both on and off the premises.
  • The school will take action to prevent access accidental access to of Indecent Images of Children (IIOC) for example using an internet Service provider (ISP) which subscribes to the Internet Watch Foundation block list, implementing appropriate web filtering, implementing firewalls and anti-spam software.
  • If the school is unclear if a criminal offence has been committed then the Designated Safeguarding Lead will obtain advice immediately through the Education Safeguarding Team and/or Kent Police.
  • If the school/setting is made aware of Indecent Images of Children (IIOC) then the school will:
    • Act in accordance with the schools child protection and safeguarding policy and the relevant Kent Safeguarding Child Boards procedures.
    • Immediately notify the school Designated Safeguard Lead.
    • Store any devices involved securely.
    • Immediately inform appropriate organisations e.g. the Internet Watch Foundation (IWF), Kent police via 101 (using 999 if a child is at immediate risk) and/or the LADO (if there is an allegation against a member of staff).
  • If the school are made aware that a member of staff or a pupil has been inadvertently exposed to indecent images of children whilst using the internet then the school will:
    • Ensure that the Designated Safeguard Lead is informed.
    • Ensure that the URLs (webpage addresses) which contain the suspect images are reported to the Internet Watch Foundation via www.iwf.org.uk .
    • Ensure that any copies that exist of the image, for example in emails, are deleted.
  • If the school are made aware that indecent images of children have been found on the schools electronic devices then the school will:
    • Ensure that the Designated Safeguard Lead is informed.
    • Ensure that the URLs (webpage addresses) which contain the suspect images are reported to the Internet Watch Foundation via www.iwf.org.uk .
    • Ensure that any copies that exist of the image, for example in emails, are deleted.
    • Inform the police via 101 (999 if there is an immediate risk of harm) and children’s social services (as appropriate).
    • Only store copies of images (securely, where no one else has access to them and delete all other copies) at the request of the police only.
  • If the school are made aware that a member of staff is found in possession of indecent images of children on their electronic device provided by the school, then the school will:
    • Ensure that the Designated Safeguard Lead is informed or another member of staff in accordance with the school whistleblowing procedure.
    • Contact the police regarding the images and quarantine any devices involved until police advice has been sought.
    • Inform the Local Authority Designated Officer (LADO) and other relevant organisations in accordance with the schools managing allegations policy.
    • Follow the appropriate school policies regarding conduct.

 

9.4. Responding to concerns regarding radicalisation and extremism online

  • The school will take all reasonable precautions to ensure that children are safe from terrorist and extremist material when accessing the internet in schools and that suitable filtering is in place which takes into account the needs of pupils.
  • When concerns are noted by staff that a child may be at risk of radicalisation online then the Designated Safeguarding Lead (DSL) will be informed immediately and action will be taken in line with the safeguarding policy.
  • Online hate content directed towards or posted by specific members of the community will be responded to in line with existing school policies, including anti-bullying, behaviour etc. If the school is unclear if a criminal offence has been committed then the Designated Safeguarding Lead will obtain advice immediately via the Education Safeguarding Team and/or Kent Police.

 

    1. Responding to concerns regarding cyberbullying
  • Cyberbullying, along with all other forms of bullying, of any member of Minster CE Primary community will not be tolerated. Full details are set out in the school policies regarding anti­-bullying and behaviour.
  • All incidents of online bullying reported will be recorded.
  • There are clear procedures in place to investigate incidents or allegations and support anyone in the school community affected by online bullying.
  • If the school is unclear if a criminal offence has been committed then the Designated Safeguarding Lead will obtain advice immediately through the Education Safeguarding Team and/or Kent Police.
  • Pupils, staff and parents/carers will be advised to keep a record of cyberbullying as evidence.
  • The school will take steps to identify the bully where possible and appropriate. This may include examining school system logs, identifying and interviewing possible witnesses, and contacting the service provider and the police, if necessary.
  • Pupils, staff and parents/carers will be required to work with the school to support the approach to cyberbullying and the schools e-Safety ethos.
  • Sanctions for those involved in online or cyberbullying may include:
    • Those involved will be asked to remove any material deemed to be inappropriate or offensive.
    • A service provider may be contacted to remove content if those involved refuse to or are unable to delete content.
    • Internet access may be suspended at school for the user for a period of time. Other sanctions for pupils and staff may also be used in accordance to the schools anti-bullying, behaviour policy or Acceptable Use Policy.
    • Parent/carers of pupils involved in online bullying will be informed.
    • The Police will be contacted if a criminal offence is suspected.

 

    1. Responding to concerns regarding online hate
  • Online hate at Minster CE Primary School will not be tolerated. Further details are set out in the school policies regarding anti­-bullying and behaviour
  • All incidents of online hate reported to the school will be recorded.
  • All members of the community will be advised to report online hate in accordance with relevant school policies and procedures e.g. anti-bullying, behaviour etc.
  • The Police will be contacted if a criminal offence is suspected. If the school is unclear if a criminal offence has been committed then the Designated Safeguarding Lead will obtain advice immediately through the Education Safeguarding Team and/or Kent Police.
 

 

Appendix E

Online Safety Contacts and References

Kent Support and Guidance

Kent County Councils Education Safeguards Team:
www.kelsi.org.uk/support-for-children-and-young-people/child-protection-and-safeguarding

Kent Online Safety Support for Education Settings

  • Rebecca Avery, Education Safeguarding Adviser (Online Protection)
  • Ashley Assiter, e-Safety Development Officer
  • esafetyofficer@kent.gov.uk Tel: 03000 415797

 

Kent Police:
www.kent.police.uk or www.kent.police.uk/internetsafety

In an emergency (a life is in danger or a crime in progress) dial 999. For other non-urgent enquiries contact Kent Police via 101


Kent Public Service Network (KPSN): www.kpsn.net

Kent Safeguarding Children Board (KSCB): www.kscb.org.uk

Kent e–Safety Blog: www.kentesafety.wordpress.com

EiS - ICT Support for Schools and Kent Schools Broadband Service Desk: www.eiskent.co.uk

 

Appendix F

 

Parent/Carers Acceptable Use Policy Statements

I have read and discussed the Acceptable Use Policy (attached) with my child

I know that my child will receive online safety education to help them understand the importance of safe use of technology and the internet, both in and out of school.

I am aware that any internet and computer use using school equipment may be monitored for safety and security reasons and to safeguard both my child and the schools systems. This monitoring will take place in accordance with data protection and human rights legislation.

I understand that the school will take all reasonable precautions to ensure that pupils cannot access inappropriate materials but I appreciate that this is a difficult task.

I understand that if the school has any concerns about my child’s safety online, either at school or at home, then I will be contacted

I understand that if my child does not abide by the school Acceptable Use Policy then sanctions will be applied in line with the schools behaviour and anti-bullying policy. If the school believes that my child has committed a criminal offence then the Police will be contacted

 

I, together with my child, will support the school’s approach to online safety and will not deliberately upload or add any images, video, sounds or text that could upset, threaten the safety of or offend any member of the school community

 

I know that I can speak to the school Online Safety Coordinator (Kirsty Alentis), my child’s teacher or the Head Teacher if I have any concerns about online safety

 

I will visit the school website (http://www.minster-ramsgate.kent.sch.uk/) for more information about the school’s approach to online safety as well as to access useful links to support both myself and my child in keeping safe online at home

 

I will visit www.thinkuknow.co.uk/parents, www.nspcc.org.uk/onlinesafety, www.internetmatters.org www.saferinternet.org.uk and www.childnet.com for more information about keeping my child(ren) safe online

 

I will support the school and my child by role modelling safe and positive online behaviour (such as sharing images, text and video responsibly) and by discussing online safety with them when they access technology at home

 

I have read the Parent Acceptable Use Policy.

Child’s Name………………………………………………. Class…………………………

Parents Name……………………………………………........Parents Signature………………………….

Date…………….

 

Note: Please be aware that if parents/carers refuse to sign and agree the AUP then this can cause issues as children will need to use the internet in order to access the curriculum. Schools must have a robust process in place to manage and record parental responses and also to engage with parents who do not respond. Alternatives include highlighting online safety within the Home School Agreement and an acknowledgement form for the AUP.

 

 

 

Appendix G

Sample Letter for parents/carers

Dear Parent/Carer

All pupils use computer facilities including Internet access as an essential part of learning, as required by the National Curriculum. Your child will have the opportunity to access a wide range of information and communication technology (ICT) resources. This includes access to:

Computers, laptops and other digital devices

Internet which may include search engines and educational websites

School learning platform/intranet

Email

Games consoles and other games based technologies

Digital cameras, web cams and video cameras

Recorders and Dictaphones

 

 

Minster CE Primary School recognise the essential and important contribution that technology plays in promoting children’s learning and development and offers a fantastic range of positive activities and experiences. However we also recognise there are potential risks involved when using online technology and therefore have developed online safety policies and procedures alongside the schools safeguarding measures.

 

The school takes responsibility for your child’s online safety very seriously and, as such, we ensure that pupils are educated about safe use of technology and will take every reasonable precaution to ensure that pupils cannot access inappropriate materials whilst using school equipment. However no system can be guaranteed to be 100% safe and the school cannot be held responsible for the content of materials accessed through the internet and the school is not liable for any damages arising from use of the schools internet and ICT facilities.

 

Full details of the school’s Acceptable Use Policy and online safety policy are available on the school website (http://www.minster-ramsgate.kent.sch.uk/) or on request.

 

We request that all parents/carers support the schools approach to online safety by role modelling safe and positive online behaviour for their child and by discussing online safety with them whenever they access technology at home. Parents/carers can visit the school website’s (http://www.minster-ramsgate.kent.sch.uk/) for more information about the school’s approach to online safety as well as to access useful links to support both you and your child in keeping safe online at home. Parents/carers may also like to visit www.thinkuknow.co.uk, www.childnet.com, www.nspcc.org.uk/onlinesafety, www.saferinternet.org.uk and www.internetmatters.org for more information about keeping children safe online.

 

Whilst the school monitors and manages technology use in school we believe that children themselves have an important role in developing responsible online behaviours. In order to support the school in developing your child’s knowledge and understanding about online safety, we request that you read the attached Acceptable Use Policy with your child and that you and your child discuss the content and return the attached slip. Hopefully, you will also find this Acceptable Use Policy provides you with an opportunity for conversations between you and your child about safe and appropriate use of the technology, both at school and at home.

Should you wish to discuss the matter further, please do not hesitate to contact the school online safety Coordinator (Kirsty Alentis) or Headteacher.

 

EYFS/KS1/SEN

We understand that your child is too young to give informed consent on his/ her own; however, we feel it is good practice to involve them as much as possible in the decision making process, and believe a shared commitment is the most successful way to achieve this.

Yours sincerely,

Headteacher

 

Appendix H

 

 

Pupil Acceptable Use Policy – Minster CE Primary School Parental Acknowledgment

 

Parent/Carer Acceptable Use Policy Acknowledgement Form

 

I, with my child, have read and discussed Minster CE Primary School Pupil Acceptable Use Policy.

 

I am aware that any internet and computer use using school equipment may be monitored for safety and security reason to safeguard both my child and the schools systems. This monitoring will be proportionate and will take place in accordance with data protection, privacy and human rights legislation.

 

I with my child, am aware of the importance of safe online behaviour and will not deliberately upload or add any images, video, sounds or text that could upset, threaten the safety of or offend any member of the school community.

 

I understand that the school will take all reasonable precautions to ensure that pupils cannot access inappropriate materials but I appreciate that this is a difficult task. I understand that the school will take all reasonable precautions to reduce and remove risks but cannot ultimately be held responsible for the content of materials accessed through the Internet.

 

I understand that the school will contact me if they have concerns about any possible breaches of the Acceptable Use Policy or have any concerns about my child’s safety.

 

I will inform the school or other relevant organisations if I have concerns over my child’s or other members of the school communities’ safety online.

 

I know that my child will receive online safety education to help them understand the importance of safe use of technology and the internet – both in and out of school.

 

I will support the schools e-Safety approaches and will encourage my child to adopt safe use of the internet and digital technologies at home.

 

Child’s Name………………………………………………. Signed (if appropriate)………………………..

Class………………………… Date……………………..

Parents Name……………………………………………........Parents Signature………………………….

Date…………….

 

Appendix I

 

Sample Letter for Staff

 

Please note this letter does NOT replace a Staff AUP

Dear xxxxx

Social media can blur the definitions of personal and working lives, so it is important that all members of staff take precautions in order to protect themselves both professionally and personally online.

 

Be very conscious of both your professional reputation and that of the school when you are online. All members of staff are strongly advised, in their own interests, to take steps to ensure that their personal information and content is not accessible to anybody who does not or should not have permission to access it. All staff must also be mindful that any content shared online cannot be guaranteed to be “private” and could potentially be seen by unintended audiences which may have consequences including civil, legal and disciplinary action being taken. Ensure that your privacy settings are set appropriately (many sites have a variety of options to choose from which change regularly and may be different on different devices) as it could lead to your content accidentally being shared with others.

 

Be very careful when publishing any information, personal contact details, video or images etc online; ask yourself if you would feel comfortable about a current or prospective employer, colleague, child in your care or parent/carer, viewing or sharing your content. If the answer is no, then consider if it should be posted online at all. It is very important to be aware that sometimes content shared online, even in jest, can be misread, misinterpreted or taken out of context, which can lead to complaints or allegations being made. Don’t be afraid to be yourself online but do so respectfully. All staff must be aware that as professionals, we must be cautious to ensure that the content we post online does not bring the school or our professional role into disrepute.

 

If you have a social networking account, it is advised that you do not to accept pupils (past or present) or their parents/carers as “friends” on a personal account. You may be giving them access to your personal information and allowing them to contact you inappropriately through unregulated channels. They may also be giving you access to their personal information and activities which could cause safeguarding concerns. Please use your work provided email address or phone number to contact children and/or parents – this is essential in order to protect yourself as well as the wider community. If you have a pre-existing relationship with a child or parent/carer that may compromise this or have any queries or concerns about this then please speak to the Online safety Coordination/ Designated Safeguarding Lead (Wendy Stone/Kirsty Alentis).

 

Documents called “Cyberbullying: Supporting School Staff”, “Cyberbullying: advice for headteachers and school staff” and “Safer professional practise with technology” are available on KLZ to help you consider how to protect yourself online. If you want or download the documents directly from www.childnet.com, www.e-safety.org.uk and www.gov.uk/government/publications/preventing-and-tackling-bullying. Staff can also visit or contact the Professional Online safety Helpline www.saferinternet.org.uk/about/helpline for more advice and information on online professional safety.

 

I would like to remind all staff of our Acceptable Use Policy and the importance of maintaining professional boundaries online. Failure to follow this guidance and the school policy could lead to disciplinary action, so it is crucial that all staff understand how to protect themselves online. Please speak to your line manager, the Designated Safeguarding Lead if you have any queries or concerns regarding this.

 

Yours sincerely,

Headteacher

 

Additional content for staff regarding online participation on behalf the School

(if applicable)

The principles and guidelines below set out the standards of behaviour expected of you as an employee of the school. If you are participating in online activity as part of your capacity as an employee of the school then we request that you:

  • Be professional and remember that you are an ambassador for the school. Disclose your position but always make it clear that you do not necessarily speak on behalf of the school.
  • Be responsible and honest at all times and consider how the information you are publishing could be perceived
  • Be credible, accurate, fair and thorough.
  • Always act within the legal frameworks you would adhere to within school, including libel, defamation, confidentiality, copyright, data protection as well as equalities laws.
  • Be accountable and do not disclose information, make commitments or engage in activities on behalf of the school unless you are authorised to do so.
  • Always inform your line manager, the designated safeguarding lead /the head teacher of any concerns such as criticism or inappropriate content posted online.

 

 

Appendix J

 

Staff Acceptable Use Policy 2016

As a professional organisation with responsibility for children’s safeguarding it is important that all staff take all possible and necessary measures to protect data and information systems from infection, unauthorised access, damage, loss, abuse and theft. All members of staff have a responsibility to use the school’s computer system in a professional, lawful, and ethical manner. To ensure that members of staff are fully aware of their professional responsibilities when using Information Communication Technology and the school systems, they are asked to read and sign this Acceptable Use Policy.

This is not an exhaustive list and all members of staff are reminded that ICT use should be consistent with the school ethos, other appropriate school policies, relevant national and local guidance and expectations, and the Law.

1. I understand that Information Systems and ICT include networks, data and data storage, online and offline communication technologies and access devices. Examples include laptops, mobile phones, tablets, digital cameras, email and social media sites.

2. School owned information systems must be used appropriately. I understand that the Computer Misuse Act 1990 makes the following criminal offences: to gain unauthorised access to computer material; to gain unauthorised access to computer material with intent to commit or facilitate commission of further offences or to modify computer material without authorisation.

3. I understand that any hardware and software provided by my workplace for staff use can only be used by members of staff and only for educational use. To prevent unauthorised access to systems or personal data, I will not leave any information system unattended without first logging out or locking my login as appropriate.

4. I will respect system security and I will not disclose any password or security information. I will use a ‘strong’ password (A strong password has numbers, letters and symbols, with 8 or more characters, does not contain a dictionary word and is only used on one system and is changed regularly – include school information and requirements e.g. how often they should be changed).

5. I will not attempt to install any purchased or downloaded software, including browser toolbars, or hardware without permission from the system manager.

6. I will ensure that any personal data of pupils, staff or parents/carers is kept in accordance with the Data Protection Act 1998. This means that all personal data will be obtained and processed fairly and lawfully, only kept for specific purposes, held no longer than necessary and will be kept private and secure with appropriate security measures in place, whether used in the workplace, hosted online (only within countries or sites with suitable data protection controls that meet the EU and UK regulations) or accessed remotely (e.g. via VPN). Any data which is being removed from the school site (such as via email or on memory sticks or CDs) will be encrypted by a method approved by the school (schools might wish to attach their Data Security Policy). Any images or videos of pupils will only be used as stated in the school image use policy (schools may wish to attach a copy of the image use policy) and will always take into account parental consent.

7. I will not keep or access professional documents which contain school-related sensitive or personal information (including images, files, videos, emails etc.) on any personal devices (such as laptops, digital cameras, mobile phones), unless they are suitably secured and encrypted. Where possible I will use the School Learning Platform to upload any work documents and files in a password protected environment (if appropriate) or via VPN. I will protect the devices in my care from unapproved access or theft.

8. I will not store any personal information on the school computer system including any school laptop or similar device issued to members of staff that is unrelated to school activities, such as personal photographs, files or financial information.

9. I will respect copyright and intellectual property rights.

10. I have read and understood the school online safety policy which covers the requirements for safe ICT use, including using appropriate devices, safe use of social media , websites and the supervision of pupils within the classroom and other working spaces

 

11. I will report all incidents of concern regarding children’s online safety to the Designated Safeguarding Lead (name) and/or the Online Safety Coordinator (name if different) as soon as possible. I will report any accidental access, receipt of inappropriate materials, filtering breaches or unsuitable websites to (name) Designated Safeguarding Lead (name) and/or the Online Safety Coordinator and/or the designated lead for filtering (Carol Makowska) as soon as possible.

12. I will not attempt to bypass any filtering and/or security systems put in place by the school. If I suspect a computer or system has been damaged or affected by a virus or other malware, or if I have lost any school related documents or files, then I will report this to the ICT Support Provider/Team/lead (named contact) as soon as possible.

13. My electronic communications with pupils, parents/carers and other professionals will only take place within clear and explicit professional boundaries and will be transparent and open to scrutiny at all times. All communication will take place via school approved communication channels e.g. via a school provided email address or telephone number and not via personal devices or communication channels e.g. personal email, social networking or mobile phones. Any pre-existing relationships or situations that may compromise this will be discussed with the Senior Leadership team and/or Head Teacher.

14. I will ensure that my online reputation and use of ICT and information systems are compatible with my professional role, whether using school or personal systems. This includes the use of email, text, social media/networking, gaming and any other devices or websites. I will take appropriate steps to protect myself online and will ensure that my use of ICT and internet will not undermine my professional role, interfere with my work duties and will be in accordance with the school AUP and the Law.

15. I will not create, transmit, display, publish or forward any material that is likely to harass, cause offence, inconvenience or needless anxiety to any other person, or anything which could bring my professional role, the school, or the County Council, into disrepute.

16. I will promote online safety with the pupils in my care and will help them to develop a responsible attitude to safety online, system use and to the content they access or create.

17. If I have any queries or questions regarding safe and professional practise online either in school or off site, then I will raise them with the Designated Safeguarding Lead (Wendy Stone) and/or the Online Safety Coordinator (Kirsty Alentis).

18. Schools will need to include specific details and expectations regarding safe practice relating to the specific use of technology within school e.g. tablets etc.

19. I understand that my use of the school information systems (including any devices provided by the school), school Internet and school email may be monitored and recorded to ensure the safety of children and staff and to ensure policy compliance. This monitoring will be proportionate and will take place in accordance with data protection, privacy and human rights legislation.

 

The School may exercise its right to monitor the use of information systems, including Internet access and the interception of emails in order to monitor policy compliance. Where it believes unauthorised and/or inappropriate use of the schools information system or unacceptable or inappropriate behaviour may be taking place, the School will invoke its disciplinary procedure. If the school suspects that the school system may be being used for criminal purposes then the matter will be brought to the attention of the relevant law enforcement organisation.

I have read and understood and agree to comply with the Staff Acceptable Use Policy.

Signed: ……………………….... Print Name: ……………………… Date: ………

Accepted by: ……………………………. Print Name: ………………………….

 

Appendix J

Visitor/Volunteer Acceptable Use Policy

For visitors/volunteers and staff who do not access school ICT systems

As a professional organisation with responsibility for children’s safeguarding it is important that all members of the community are fully aware of their professional responsibilities and read and sign this Acceptable Use Policy. This is not an exhaustive list and visitors/volunteers are reminded that ICT use should be consistent with the school ethos, other appropriate school policies, relevant national and local guidance and expectations, and the Law.

1. I will ensure that any personal data of pupils, staff or parents/carers is kept in accordance with the Data Protection Act 1998. Any data which is being removed from the school site (such as via email or on memory sticks or CDs) will be encrypted by a method approved by the school. Any images or videos of pupils will only be used as stated in the school image use policy and will always take into account parental consent. (please note this statement is only required if visitors/volunteers have access to data)

2. I have read and understood the school online safety policy which covers the requirements for safe ICT use, including using appropriate devices, safe use of social media websites and the supervision of pupils within the classroom and other working spaces.

3. I will follow the school’s policy regarding confidentially, data protection and use of images and will abide with copyright and intellectual property rights, child protection legislation, privacy and data protection law and other relevant civil and criminal legislation.

4. My electronic communications with pupils, parents/carers and other professionals will only take place within clear and explicit professional boundaries and will be transparent and open to scrutiny at all times. All communication will take place via school approved communication channels e.g. via a school provided email address or telephone number and not via personal devices or communication channels e.g. personal email, social networking or mobile phones. Any pre-existing relationships or situations that may compromise this will be discussed with the Senior Leadership team and/or Head Teacher.

5. My use of ICT and information systems will be compatible with my role within school. This includes the use of email, text, social media, social networking, gaming, web publications and any other devices or websites. I will take appropriate steps to protect myself online and my use of ICT will not interfere with my work duties and will always be in accordance with the school AUP and the Law

6. I will not create, transmit, display, publish or forward any material that is likely to harass, cause offence, inconvenience or needless anxiety to any other person, or anything which could bring my professional role, the school, or the County Council, into disrepute.

7. I will promote online safety with the children in my care and will help them to develop a responsible attitude to safety online, system use and to the content they access or create.

8. If I have any queries or questions regarding safe and professional practise online either in school or off site, then I will raise them with the Designated Safeguarding Lead (name) or the Head Teacher.

9. I will report any incidents of concern regarding children’s online safety to the Designated Safeguarding Lead (Wendy Stone) as soon as possible.

 

I have read and understood and agree to comply with the Visitor /Volunteer Acceptable Use Policy.

Signed: ……………………….... Print Name: ……………………… Date: ………

Accepted by:……………………………. …………Date: …………….. 31

 

Appendix K

Wi-FiAcceptable Use Policy

For those using school Wi-Fi

Schools/settings may wish to use a paper or electronic AUP for guest access of Wi-Fi by members of the community. Schools may choose to require that visitors agree to an on screen electronic AUP as part of the process of accessing the Wi-Fi. This template is provided for schools to adapt and use as appropriate.

As a professional organisation with responsibility for children’s safeguarding it is important that all members of the school community are fully aware of the schools boundaries and requirements when using the school Wi-Fi systems, and take all possible and necessary measures to protect data and information systems from infection, unauthorised access, damage, loss, abuse and theft. This is not an exhaustive list and all members of the school community are reminded that ICT use should be consistent with the school ethos, other appropriate policies and the Law.

Please be aware that the school will not be liable for any damages or claims of any kind arising from the use of the wireless service. The School takes no responsibility for the security, safety, theft, insurance and ownership of any device used within the School premises that is not the property of the School.

The school provides Wi-Fi for the school community and allows access for (state purpose e.g. education use only) Schools should include any include information about time limits, passwords, security etc.

1. The use of ICT devices falls under Minster CE Primary School’s Acceptable Use Policy, online safety policy, behaviour policy, data protection and child protection) which all students/staff/visitors and volunteers must agree to, and comply with.

 

2. The school reserves the right to limit the bandwidth of the wireless service, as necessary, to ensure network reliability and fair sharing of network resources for all users.

 

3. School owned information systems, including Wi-Fi, must be used lawfully and I understand that the Computer Misuse Act 1990 makes the following criminal offences: to gain unauthorised access to computer material; to gain unauthorised access to computer material with intent to commit or facilitate commission of further offences or to modify computer material without authorisation.

4. I will take all practical steps necessary to make sure that any equipment connected to the schools service is adequately secure (such as up-to-date anti-virus software, systems updates).

5. The school’s wireless service is not secure, and the school cannot guarantee the safety of traffic across it. Use of the school’s wireless service is done at my own risk. By using this service, I acknowledge that security errors and hacking are an inherent risk associated with any wireless network. For that reason, I expressly agree that I knowingly assume such risk, and further agree to hold the school harmless from any claim or loss arising out of, or related to, any such instance of hacking or other unauthorized use or access into my computer or device.

6. The school accepts no responsibility for any software downloaded and/or installed, e-mail opened, or sites accessed via the school’s wireless service’s connection to the Internet. Any damage done to equipment for any reason including, but not limited to, viruses, identity theft, spyware, plug-ins or other Internet-borne programs is my sole responsibility; and I indemnify and hold harmless the school from any such damage.

7. The school accepts no responsibility regarding the ability of equipment, owned by myself, to connect to the school’s wireless service.

 

8. I will respect system security and I will not disclose any password or security information that is given to me. To prevent unauthorised access to systems or personal data, I will not leave any information system unattended without first logging out or locking my login as appropriate.

 

9. I will not attempt to bypass any of the schools security and filtering systems or download any unauthorised software or applications.

10. My use of the school Wi-Fi will be safe and responsible and will always be in accordance with the school AUP and the Law including copyright and intellectual property rights. This includes the use of email, text, social media, social networking, gaming, web publications and any other devices or websites.

11. I will not upload, download, access or forward any material which is illegal or inappropriate or may cause harm, distress or offence to any other person, or anything which could bring the school into disrepute.

12. I will report any online safety concerns, filtering breaches or receipt of inappropriate materials to the Designated Safeguarding Lead (Wendy Stone), the Online Safety Coordinator (Kirsty Alentis) and/or the designated lead for filtering (Carol Makowska) as soon as possible.

13. If I have any queries or questions regarding safe behaviour online then I will discuss them with the Online safety Coordinator (Kirsty Alentis) or the Head Teacher.

14. I understand that my use of the schools Wi-Fi will be monitored and recorded to ensure policy compliance in accordance with privacy and data protection legislation. If the schools suspects that unauthorised and/or inappropriate use or unacceptable or inappropriate behaviour may be taking place, then the school terminate or restrict usage. If the School suspects that the system may be being used for criminal purposes then the matter will be brought to the attention of the relevant law enforcement organisation.

 

I have read and understood and agree to comply with Minster CE Primary school Wi-Fi Acceptable Use Policy.

Signed: ……………………….... Print Name: ……………………… Date: ………

Accepted by: ……………………………. Print Name: ………………………….

 

 

Appendix L

 

Social Networking Acceptable Use Policy

For parents/volunteers running school/setting social media accounts e.g. PTA groups and committees

1. As part of the school’s drive to encourage safe and appropriate behaviour in the use of today’s technology, I will support the school’s approach to online safety. I am aware that (tool using e.g. Facebook, Twitter) a public and global communication tool and that any content posted on the site/page/group may reflect on the school, its reputation and services. I will not use the site/page/group to express any personal opinions or create, transmit, display, publish or forward any material that is likely to harass, cause offence, inconvenience or needless anxiety to any other person, or anything which could bring the school into disrepute.

 

2. I will not disclose information, make commitments or engage in activities on behalf of the school without authorisation from the school Designated Safeguarding Lead (Wendy Stone) or the head teacher. The head teacher (or other appropriate member of senior leadership) retains the right to remove or approve content posted on behalf of the school. Where it believes unauthorised and/or inappropriate use of the (tool using e.g. Facebook, Twitter) or unacceptable or inappropriate behaviour may be taking place, the school will exercise the right to ask for the content to be deleted or deactivated.

 

3. I will ensure that any content posted abides by copyright and intellectual property rights, child protection legislation, privacy and data protection law and other relevant civil and criminal legislation.

 

4. I will follow the school’s policy regarding confidentially and data protection/use of images. I will ensure that I have written permission from parents/carers or the school before using any images or videos which include members of the school community. Images of pupils will be taken on school equipment by the school and in accordance with the school image policy. Images which include pupils will only be uploaded by the school and these will be for the sole purpose of inclusion on (tool using e.g. Facebook, Twitter) and will not be forwarded to any other person or organisation.

 

5. I will promote online safety in the use of (tool using e.g. Facebook, Twitter) and will help to develop a responsible attitude to safety online and to the content that is accessed or created.

 

6. I will set up a specific account/profile using a school provided email address to administrate the site and I will use a strong password to secure the account. The school Designated Safeguarding Lead and/or school management team will have full admin rights to the account.

 

7. I will ensure that the content and channel is suitable for the audience and will be sensitive in the tone of language used and will ensure content is written in accessible plain English.

 

8. I will report any accidental access or receipt of inappropriate materials or inappropriate comments to the Designated Safeguarding Lead (Wendy Stone) immediately.

 

9. I will ensure that the (tool using e.g. Facebook, Twitter) is moderated on a regular basis as agreed with the Designated Safeguarding Lead (Wendy Stone) immediately.

 

10. I have read and understood the school online safety policy which covers the requirements for safe ICT use, including using appropriate devices and the safe use of social media. I have ensured that the site has been suitably risk assessed and this use has been agreed by the head teacher.

 

11. If I have any queries or questions regarding safe and acceptable practise online I will raise them with the Designated Safeguarding Lead (Wendy Stone).

 

 

I have read and understood and agree to comply with the School Parent Association Social Networking Acceptable Use policy.

Signed: ……………………….... Print Name: ……………………… Date: ………

Accepted by: ……………………………. Print Name: ………………………….

 

 

 

Appendix M

 

Staff Social Networking Acceptable Use Policy

For use with staff running official school social media accounts

1. As part of the school’s drive to encourage safe and appropriate behaviour in the use of today’s technology, I will support the school’s approach to Online safety. I am aware that the (tool using e.g. Facebook, Twitter) is a public and global communication tool and that any content posted may reflect on the school, its reputation and services. I will not use the site/page/group to express any personal opinions or create, transmit, display, publish or forward any material that is likely to harass, cause offence, inconvenience or needless anxiety to any other person, or anything which could bring the school into disrepute.

 

2. I will not disclose information, make commitments or engage in activities on behalf of the school without authorisation from the school Designated Safeguarding Lead (Wendy Stone). The head teacher retains the right to remove or approve content posted on behalf of the school.

 

3. I will ensure that any content posted abides by copyright and intellectual property rights, child protection legislation, privacy and data protection law and other relevant civil and criminal legislation.

 

4. I will follow the school’s policy regarding confidentiality and data protection/use of images. This means I will ensure that the school has written permission from parents/carers before using images or videos which include any members of the school community. Any images of pupils will be taken on school equipment, by the school and in accordance with the school image policy. Images which include pupils will only be uploaded by the school. These will be for the sole purpose of inclusion on (tool using e.g. Facebook, Twitter) and will not be forwarded to any other person or organisation.

 

5. I will promote online safety in the use of (tool using e.g. Facebook, Twitter) and will help to develop a responsible attitude to safety online and to the content that is accessed or created. I will ensure that the communication has been appropriately risk assessed and approved by a member of senior leadership team/ Designated Safeguarding Lead/head teacher prior to use.

 

6. I will set up a specific account/profile using a school provided email address to administrate the account/site/page (tool using e.g. Facebook, Twitter) and I will use a strong password to secure the account. Personal social networking accounts or email addresses are not to be used. The school Designated Safeguarding Lead and/or school leadership team/head teacher will have full admin rights to the (tool using e.g. Facebook, Twitter) site/page/group.

 

7. Where it believes unauthorised and/or inappropriate use of the (tool using e.g. Facebook, Twitter) or unacceptable or inappropriate behaviour may be taking place, the school will exercise the right to ask for the content to be deleted or deactivated.

 

8. I will ensure that the content and channel is suitable for the audience and will be sensitive in the tone of language used and will ensure content is written in accessible plain English.

 

9. I will report any accidental access or receipt of inappropriate materials or inappropriate comments to the head teacher/Designated Safeguarding Lead urgently.

 

10. I will ensure that the (tool using e.g. Facebook, Twitter) site/page is moderated on a regular basis as agreed with the school Designated Safeguarding Lead.

 

11. I have read and understood the school online safety policy which covers the requirements for safe ICT use, including using appropriate devices and the safe use of social media. I have ensured that the site has been suitably risk assessed and this use has been agreed by the head teacher.

 

12. If I have any queries or questions regarding safe and acceptable practise online I will raise them with the Headteacher.

 

I have read and understood and agree to comply with the School Social Networking Acceptable Use policy.

Signed: ……………………….... Print Name: ……………………… Date: ………

Accepted by: ……………………………. Print Name: ………………………….

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