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Health & Safety Policy


Health and Safety Policy


Lead Person                    Wendy Stone

Review Date                    November 2018

Policy Ratification Date – 10th November 2015





Minster Church of England Primary School

Health and Safety Policy

October 2014

‘Ready to Face the World’


Our school has a warm, Christian family ethos where our children thrive in a secure and happy atmosphere. They are fully supported and nurtured from when they join us until they leave our care.


Minster Primary School is a Church of England Primary School and our Christian values are at the heart of everything we do. 

  • Creation
  • Friendship
  • Forgiveness
  • Justice
  • Peace


These are then underpinned by our learning values.

  • Christianity
  • Independence
  • Aspiration
  • Engagement
  • Resilience


Our whole school ethos for learning and behaviour is guided by them. Each aspect of

school life is encountered through these values to establish a forward thinking, diverse

and innovative culture in which our entire school community flourishes.

Every school policy is written with this in mind.



Table of Contents:


Section A: Introduction:

A1:      Health and Safety Policy Statement


Section B: Organisation:

B1:      Employer Responsibilities

B2:      Headteacher Responsibilities B3:      Governors’ Responsibilities B4:      Staff Responsibilities

B5:      Area Education Officers (AEO)

B6:      The School Premises Manager

B7       Property and Infrastructure Support

B8:      Safety Representatives

B9:      Consultation with Employees

B10:    Information, Instruction and Supervision

B11:    Competency for Health and Safety Tasks and Training

B12:    Monitoring


Section C: Arrangements:

C1:      School Activities

C2:      Visitors

C3:      Fire and Emergency Procedures

C4:      Fire Fighting

C5       Maintenance of Fire Precautions

C6:      Bomb Alerts

C7:      First Aid Arrangements

C8:      Information Technology

C9:      Legal Requirements for Premises

C10:    Safe Handling and Use of Substances

C11:    Inspection of Premises, Plant and Equipment

C12:    Asbestos Management

C13:    Legionella Management

C14:    List of Risk Assessments, Policies and Procedures to complement this Policy


Section D: On-Line Annexes and References:

Annex 1: Emergency Planning Guidelines for Kent Schools

Annex 2: Guidance on First Aid for Schools – A Good Practice Guide

Annex 3: Incident / Accident Reporting

Annex 4: COSHH Risk Assessments on Kelsi

Annex 5: Inspection Proforma on Kelsi

Annex 6: Fire Policy and other linked Documents

Annex 7: Asbestos Policy and Docubox Contents

Annex 8: List of Hazardous Substances on the Premises

Annex 9: Health and Safety of Pupils on Educational Visits


Section E1: Useful Contacts

See back of this document






Kent County Council

Education and Young People’s Services



Health and Safety at Work Act 1974






Minster Church of England Primary School






A1: Statement of Intent:

The head teacher and governors are committed to establishing and implementing arrangements that will:


·    ensure staff and pupils are safeguarded when on school premises, or engaged in off-site activities (e.g. school trips, sports events etc.).


·    ensure the premises for which they are responsible have safe access and egress for all staff, pupils and visitors.


·    provide adequate facilities and arrangements for welfare.


·    provide and maintain safe plant and safe systems of work without risks to health.


·    ensure safe use, handling, storage and transport of articles.


·    provide suitable information, training, instruction and supervision to keep all staff, pupils and visitors safe.






B1: Employer Responsibilities

Kent County Council as the employer has a statutory duty in respect of health and safety in community and voluntary controlled schools to ensure that premises and people are healthy and safe.


The responsibility is devolved to the headteacher, who has day to day responsibility for staff,

pupils and others as ‘officer in charge’ of the premises.


The head teacher will ensure the overall implementation of the policy.




B2: Headteacher Responsibilities

·    To ensure this policy is reviewed annually, or before if there are any changes in circumstances;


·    To ensure that employee responsibilities regarding health and safety are included in his/her job description and that it is properly received and understood;


·    To include health and safety issues in the school improvement plan, if necessary;


·    To carry out regular health and safety inspections (at least three times a year) and take remedial action as appropriate;


·    To undertake risk assessments, record significant findings, and review annually, or before if there is a change in circumstance;


·    To receive and deal promptly with raised issues or complaints about unsafe premises, equipment or work practices;


·    To liaise with KCC property and infrastructure support and/or the building maintenance consultants and/or with contractors to resolve property maintenance issues;


·    To ensure that the requirements of any enforcement officer (e.g. HSE Inspector, Environmental Health Officer, Fire Liaison Officer, or Environmental Agency Inspector) are properly addressed;


·    To ensure that emergency evacuation procedures are in place and tested;


·    To ensure that adequate first aid provision is available and kept up to date;


·    To report health and safety issues to the governing body on a regular basis;


·    To monitor and review all health and safety policies and procedures.


NB: Tasks can be delegated to other staff members but the responsibility remains with the head teacher.


B3 – Governors’ Responsibilities

·    Responsibility for the health and safety of pupils lies with the governing body of the school, either as the employer of school staff or because it controls school premises (or both).


·    The governing body will promote a strategic overview for health and safety.


·    The governing body will take all reasonable measures to ensure that the premises and equipment on site are safe and do not put the health or safety of staff, pupils or visitors at risk while they are on the premises.


·    The governing body of a community, voluntary controlled, community special and maintained nursery school must comply with any directions given by the LA concerning the health and safety of persons in school, or on school activities elsewhere.


·    The governing body will make adequate provision for maintenance of the school

premises and equipment, either within the KCC ‘Classcare’ scheme or within the school’s

delegated budget.


·    The governing body will support and monitor health and safety within the school.

        ·    The governing body can consider appointing a governor to coordinate health and safety from a strategic point    of view.



Name of Appointed Health and Safety Governor: Mr George Box – Chair of Governors






B4 – Staff Responsibilities

·    Must take reasonable care of their own health and safety and that of others who may be affected by what they do or fail to do.


·    Will co-operate with their employer on health and safety matters.


·    Will not interfere with anything provided to safeguard their health and safety or that of others.


·    Have a duty to report all health and safety concerns to the head teacher or their line manager.




B5 – Area Education Officers (AEO)

·    The AEO will take responsibility for the strategic overview of health and safety matters in schools, and report concerns to the Corporate Director of Education and Young Person’s Services.


·    The AEO will raise specific health and safety issues with the health and safety unit.



Name of AEO: Marisa White

Contact No: 03000 418 794


B6 – The school Premises Manager

·    Has responsibility for ensuring that regard is given to health and safety concerns when carrying out property maintenance plans for major maintenance and improvement works.




B7 – Property and Infrastructure Support

·    Will ensure that property matters for which the local authority as the employer has statutory responsibilities, (e.g. regular maintenance and testing of fixed electrical wiring

or fixed gas appliances) are properly dealt with, (if necessary, by taking premises or fixed equipment out of use). The Headteacher, or their delegated representative, is responsible for liaising with KCC property and infrastructure support, and/or the building consultants and/or with contractors from KCC preferred contractors list, to resolve property maintenance issues.




B8 – Safety Representatives (if applicable)

Safety representatives of a Trade Union have the following functions:


·    Represent employees generally and when you consult them about specific matters that will affect the health, safety and welfare of the employees.


·    Represent employees when Health and Safety Inspectors from HSE or Local Authorities consult them.


·    Investigate accidents, near misses, and other potential hazards and dangerous occurrences in the workplace.


·    Investigate complaints made by an employee they represent about their health, safety or welfare in the workplace.


·    Present the findings of investigations to you.


·    Inspect the workplace;


·    are able to request in writing that you set up a health and safety committee and attend Health and Safety Committee and meetings as a representative of your employees.



Trade Union Representatives/Employee Representative:

The school will make every effort to invite staff to either formally represent their

trade union or their colleagues for any Health and Safety walks or inspections

and when major concerns are raised concerning staff welfare.


B9 - Consultation with Employees

It is a legal requirement to consult with employees on health and safety issues.  A Safety Committee is where formal consultation with employees takes place, but individual and group staff meetings are also appropriate forums for communication on health and safety matters and concerns.



Health and Safety is a standing item on all staff meeting agendas.





B10 – Information, Instruction and Supervision

Under health and safety law it is a legal requirement to display or provide a leaflet version of the

Health and Safety Law poster.


·    A copy of the Health and Safety Law Poster can be found:



Location of Poster: The Staff Room




·    Supervision of young workers/trainees will be arranged/undertaken/monitored by the head teacher or other delegated key members of staff.


·    The head teacher will supply adequate information, instruction and supervision for all staff, pupils and visitors to ensure their health and safety.




B11 – Competency for Health and Safety Tasks and Training

·    Induction training will be ensured for all members of staff by the head teacher.


·    Training will be identified, arranged and monitored by the head teacher and the governing body.


·    Staff are also responsible for drawing to the attention of the head teacher their own personal training needs.


·    Training records will be easily accessible for audit purposes and will be kept up to date.


The person responsible for holding the records is: Mrs Traysi-Jayne Higgin

 (School Business Manager)




B12: Monitoring

·    The Headteacher will check working conditions and ensure that safe working practices are being followed.  Regular inspections will be undertaken of the school building and grounds three times a year.


·    The Chief First Aider and/or the Premises Manager are responsible for investigating accidents as appropriate to their role, although the accountability lies with the head teacher.


  • The Deputy Headteacher or the School Business Manager is responsible for investigating work-related causes of sickness and absences, although the accountability lies with the head teacher.


·    The Headteacher is responsible and accountable for acting on investigation findings in order to prevent a reoccurrence.




C1: School Activities

·    The Headteacher will ensure that risk assessments are undertaken. See annex 10


·    If there is significant risk, the findings of a risk assessments will be reported to the governing body and to all relevant staff, contractors and visitors who may be affected.


·    Any actions that are required to remove or control risks will be approved by the Headteacher or their delegated responsible person.


·    The Headteacher or delegated responsible person will check that the implemented actions have removed/reduced the risks, and


·    All risk assessments will be reviewed on an annual basis or when the work activity changes, whichever is the soonest.


  • All Risk Assessments will be kept centrally so that staff or relevant people can access them.



C2: Visitors

·    All visitors shall be directed by clear signage to the reception and must report to the school office, where appropriate arrangements for the signing in and out and identity badges will be provided.


·    All visitors shall be made aware of the school’s emergency procedures including fire and child protection..




C3: Fire and Emergency Procedures

·    The Headteacher is responsible for ensuring the fire risk assessment is undertaken, controls are implemented and that it is reviewed annually. See annex 7






·    Instructions to employees are posted at:


·    Emergency exits, assembly points and assembly point instructions are clearly identified by safety signs and notices.


Names of fire wardens: Mrs Wendy Stone, Mr Paul McCarthy, Mrs Traysi-Jayne Higgin, Mr Paul Higgin, Mr Jamie Tilbey, Mrs Carol Makowska, Mrs Hazel Elks, Mrs Caroline Newgreen, Mrs Hazel Peskett, Mrs Julie Brown, Mrs Kathryn Morton (the school hold a detailed Fire Sweeping Plan which is attached as an appendix to this policy)




·      Emergency evacuation will be practiced three times a year and a record will be kept:



A record will be kept by: Mr Paul Higgin – Premises Manager




·      Kent Fire and Rescue will be contacted by:



Specify whose role it is to make the call: Mrs Wendy Stone and Mr Paul Higgin




·      Regular testing of fire alarms will occur on:


Indicate when tests are to be carried out: Friday’s 5.45pm


Name of tester: Mr Paul Higgin




·      The fire log book will be kept:


Specify who will keep the log and where: Mr Paul Higgin. In main Office under

fire panel




C4 Fire Fighting

Staff should only use fire extinguishers if trained in how to operate them safely.  If trained, they should only use the extinguisher if confident to do so and not put themselves or others at undue risk.  There should always be a clear escape available.  Ensure the alarm is raised BEFORE attempting to tackle a fire.


All chemicals will be stored in accordance to the Control of Substances Hazardous to Health (COSHH) assessment. List of hazardous substances will be provided to fire officer in the event of a fire. See annex 9.


Name of Responsible Person for Fire Safety: Mrs Wendy Stone (COSHH delegated

to Mr Paul Higgin                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

C5: Maintenance of Fire Precautions:

The Headteacher (delegated to the Premises Manager) will ensure regular maintenance of:

1.  Fire extinguishers

2.  Fire alarms

3.  Fire doors

4.  Fire safety signs and identification of escape routes

5.  Emergency lighting and other emergency equipment


C6: Bomb Alerts

Bomb alerts will be dealt with in accordance with the school’s emergency planning

arrangements. See annex 1


·    The head teacher is responsible for ensuring the bomb alert procedures are undertaken and implemented.


·     Guidance on bombs/suspicious devices or packages will be circulated to staff annually.


C7: First Aid Arrangements

·      The head teacher will ensure that there are an appropriate number of designated and trained first aiders in the school.



A list of first aiders and contact details can be found: In the Care Suite. The

walkie Talkie system is in place throughout the school day and all first aiders will

have access to them. The first port of call will always be Hazel Elks






·      The head teacher will ensure that there are an appropriate number of first aid boxes, with instructions.


The first aid boxes are located at: In every classroom. Care Suite. Main Office

and SLT office. All first aiders have a first aid bag which they carry with them throughout the day





·      A first aid risk assessment will be carried out by the head teacher to determine the above factors. See annex 2


·      The school will follow the procedure for completion of incident / accident records.

HS157, HS160, F2508. See annex 3


·      The school will follow the KCC procedures for reporting of injuries as stated in the KCC accident book.


·      All reportable incidents under RIDDOR ’95 will be reported to the HSE by the school.


By phone: 0845 300 9923 (local rate)

Via the internet:

Via the HSE website:

By e-mail:

By post: Incident Contact Centre, Caerphilly Business Park, Caerphilly CF83 3GG                                                                                                                                                                                                                                                                                                                                          

Parents will be invited to complete the consent form for medical treatment in accordance with school policy and DFE guidance.




C8: Information Technology

·    The headteacher will ensure that suitable arrangements are in place for the use of

Information Technology.


·    Information Technology will be installed safely, with due consideration given to ventilation for server rooms and computer suites and to hazards such as asbestos and working at height.


·    Where laptops are used, safe systems of work including charging and use of trolleys will be devised.


·    Assessments for users of Display Screen Equipment (DSE) will be carried out in accordance with the Health and Safety (DSE) Regulations 1992 (as amended in 2002).


·       The KCC guidance on interactive whiteboards will be followed. See annex 4




C9: Legal Requirements for Premises

·  The school will comply with the requirements of the Workplace (Health, Safety and Welfare) Regulations 1992 with regard to facilities for staff such as lighting, heating, ventilation, space, condition of floors and general welfare facilities.


·  The school will comply with the arrangements of the Education (School Premises) Regulations 1999 with regard to school facilities such as washrooms for pupils and staff, medical accommodation and indoor temperatures.




C10: Safe Handling and Use of Substances

·    The head teacher is responsible for identifying all substances which need an assessment under the Control of Substances Hazardous to Health (COSHH) Regulations 2002.


·    The head teacher or delegated responsible person will be responsible for undertaking

COSHH assessments.


·    The head teacher will be responsible for ensuring that all relevant employees are informed about the COSHH assessments. See annex 5




·    The head teacher will be responsible for checking that all new substances can be used safely before they are purchased.


·    COSHH assessments will be reviewed on an annual basis or when the work activity changes, whichever is the soonest



C11: Inspection of Premises, Plant and Equipment

·  The Headteacher will arrange for formal inspections of the premises, plant and equipment to take place three times a year and draw up an effective maintenance programme. See annex 6


·  All identified maintenance will be implemented.


·  Routine checks may be undertaken by a combination of class teachers, governors, caretaking staff and the head teacher/deputy head using the checklists. See annex 6.


·  Access to store rooms; boiler rooms; tank and plant rooms should also be checked, including checking for inappropriate storage of ladders and other equipment.


·  Where damaged asbestos is encountered or suspected, procedures, as laid down in the

KCC Asbestos policy, will be followed.




C12: Asbestos Management

Property and Infrastructure Support will arrange for a management asbestos survey to be carried out every three years in line with KCC policy. The head teacher will ensure that the KCC asbestos management policy is followed. An asbestos docubox will be kept on reception and staff will ask all contractors to check the survey and sign to say that they are aware of where the asbestos is within the building. The head teacher or the delegated responsible person will monitor areas where asbestos material is present, record significant findings and arrange for remedial works to be carried out if necessary.  All works undertaken will be updated in the asbestos survey on completion.




C13: Legionella Management

Property and Infrastructure Support will arrange for a water hygiene risk assessment to be carried out every two years in line with statutory requirements.  Assessments identify if there are areas where conditions are such that legionella bacteria could grow; list any required works;

and include details of future monitoring requirements that the school is responsible for. Therefore all identified remedial works will be incorporated into the school’s maintenance programme.


Monitoring of the water system is also a statutory requirement and the school will ensure this is undertaken. This will include taking temperature readings, recording these in the log book and de-scaling spray outlets.



Property and Infrastructure Statutory Service Manager: Kier


Telephone Number: 0800 0562363






C14: List of Risk Assessments, Policies and Procedures to complement this Policy



·    Asbestos management through KCC (Annex 8)

·    Care Plans

·    Control of chemicals hazardous to health (COSHH) (Annex 4)

·    Display Screen Equipment (DSE)

·    Electricity at work including portable appliance testing

  • Emergency Planning (Annex 1)

·    Fire – including responsibilities of the fire wardens and fire sweeping plan

  • Fire Safety Policy

·    First aid policy

·    Legionella (KCC)

·    Lone working

·    Managing contractors (KCC)

·    Manual handling

·    Outdoor Education Policy

·    Playground supervision rota

  • Positive Handling Plan
  • Pupil Moving and Handling

·    Snow Procedures

  • Staff Handbook

·    Stress management

·    Working at height Risk Assessment




SECTION D – ON-LINE ANNEXES AND REFERENCES Annex 1:  Emergency Planning Guidelines for Kent Schools (Assistance with this document can be found on Kelsi)


Annex 2: Guidance on First Aid for Schools – A Good Practice Guide Managing Medicines in Schools and Early Years Settings


Annex 3: Incident/Accident Reporting


Annex 4: COSHH Risk Assessments on Kelsi



Annex 5: Inspection Proforma on Kelsi


Annex 6: Fire Policy and other linked Documents




Annex 7: Asbestos Policy and Docubox Contents



Annex 8: List of Hazardous Substances on the Premises



Annex 9: Health and Safety of Pupils on Educational Visits






KCC Health and Safety Unit

Health and Safety Advice Line: Tel: 03000 418456  Fax: 03000 420330

Location: Room 3.32 Sessions House, Maidstone, ME14 1XQ


Outdoor Education Unit

Tel: 03000 413971        Email:

Location: The Swattenden Outdoor Centre, Swattenden Lane, Cranbrook, TN17 3PS


Client Services – Caretaking, Cleaners and Waste Management

Janet Stein – Client Service Manager.

Tel: 03000 416050, Email:

Location: Room m2.33, Sessions House, Maidstone, ME14 1XQ



Insurance and Risk Management

Darryl Mattingly - Insurance and Risk Manager.

Tel: 03000 416440, Email:

Location: Room 2.53 Sessions House. Maidstone. ME14 1XQ


Staff Care Services

Occupational Health, Mediation Services, and Support Line. Tel:  03000 411411  Email: Location: Park House, 110-112 Mill Street, East Malling, ME19 6BU



Email:      Website:

Location: Room 1.44, Sessions House, County Hall, Maidstone, Kent, ME14 1XQ


Property and Infrastructure Support –

Bill Ogden          Operational Services Manager                                          Tel:  03000 416526

Lynn Keeley      Maintenance / Statutory Team Manager                         Tel: 07786 191664

*Mark Carnt         Building Contracts Manager (East Kent)                         Tel: 07920 538423

Steve Hamilton Statutory Services Manager (asbestos/legionella)        Tel: 07920 548911

Roger Aldridge  Mechanical & Electrical Stat. Compliance Manager     Tel:  07825 506627



Health and Safety Executive

Enforcement of Health and Safety Legislation.

Tel: 0845 345 0055 online reporting Location: Local office: International House, Dover Place, Ashford, TN24 1HU


County Fire & Rescue Service

Barry Healey, Station Manager – School Premises.

Tel: 01622 692121 Ext.7621

Location: Tunbridge Wells Fire Station, Grove Hill Road, Tunbridge Wells. TN1 1SD.


RIDDOR Incident Contact Centre

The reporting service for work-related health and safety, RIDDOR incidents to the HSE. Website:   E-mail: .


Employment Medical Advisory Service (EMAS)

The Executive’s Employment Medical Advisory Service (EMAS).

Tel: 02089 958503

Location: PO Box 3087, London W4 4ZP


CLEAPSS (The Consortium of Local Authorities for the Provision of Science Services Schools and colleges may obtain advice on science safety matters from the school science service as Kent is a member of this organisation until April 2012.


Safe Practice in Physical Education and School Sport

Association for Physical Education.

Tel: 0118 378 6240, email:      Website:

Location: Room 117,Bredon, University of Worcester, Henwick Grove, Worcester. WR2 6AJ



Sustainability & Climate Change Team

Deborah Kapaj – Sustainable Estates Programme Manager

Tel: 18002 03000 420019

Location: 2nd Floor, Invicta House, County Hall, Maidstone. ME14 1XX




Trade Union Representatives

John Walder                   NUT                            Sturry Academy

       Christine Dickenson       NUT                            Brook Education Centre

Sandra Silvester             NUT                            Norton Knatchbull School

Fred Blunt                       NUT                            Weald of Kent

Trevor Davies                NASUWT                   Bennett Memorial School

       Mark Dickinson             NASUWT                   Maidstone Grammar School for Girls

       Colin Mills                     NASUWT                   Dane Court Grammar School, Broadstairs


John Paul     ATL     Barming Primary School – ATL Julie Huckstep ATL     Hartsdown Technology School Carol Arthur UNISON        St Lawrence in Thanet CEJ School George Hold         UNISON            St Lawrence in Thanet