Charging & Remissions Policy
Lead Person Traysi-Jayne Higgin
Review Date December 2020
Policy Ratification Date – 13th December 2017
Chair of Governors Headteacher
Minster Church of England Primary School
Charging & Remissions Policy
‘Ready to Face the World’
Our school has a warm, Christian family ethos where our children thrive in a secure and happy atmosphere. They are fully supported and nurtured from when they join us until they leave our care.
Minster Primary School is a Church of England Primary School and our Christian values are at the heart of everything we do.
These are then underpinned by our learning values.
Our whole school ethos for learning and behaviour is guided by them. Each aspect of
school life is encountered through these values to establish a forward thinking, diverse
and innovative culture in which our entire school community flourishes.
Every school policy is written with this in mind.
All visits, journeys and trips must be conducted in accordance with the requirements of the education authority’s regulations and guidelines “Management and Leadership of Offsite Work”.
The law regarding what may, and may not, be charged in respect of activities provided by the school within and outside the school day has always been difficult to interpret and apply fairly to all pupils. The government have set out the law on charges for school activities in Sections 449-462 and of the Education Act 1996. DES Circular 2/89 explains and provides guidance on those sections. The LEA set down its charging policy in April 1989. In accordance with the requirement of the 1996 Act governors are required to state their policy with regard to charges and their policy in respect of any circumstances in which their purpose to remit (in whole, or in part) any charge which would otherwise be payable to them in accordance with their charging and remissions policy that apply in the school.
Aims The aims of the charging policy are to:
Maintain the right to free school education
Enable all pupils to take full advantage of the activities provided by the school
Objectives The objectives of the charging policy are:
To ensure that activities offered in school time should be available to all pupils regardless of their parent’s ability or willingness to help meet the cost
To identify those activities for which charges may be levied
To determine which charges will be remitted for parents experiencing hardship
To invite voluntary contributions for the benefit of the school in support of any activity organised by the school either during or outside school hours
To ensure that the responsibilities for the charging policy are clearly and appropriately allocated
To ensure that the operation of the charging and remissions policy is systematically reviewed and the findings acted upon
For activities during school hours
It is the policy of the governing body:
To levy a charge for ingredients or materials in practical subjects if the parents indicate at the beginning of each school term that they wish to keep the finished product.
To levy a charge for the provision of music tuition to pupils, either individually or in groups of four or less except where it is provided to fulfil any requirements specified in the syllabus for a prescribed public examination; or specifically to fulfil statutory duties relating to the National Curriculum
To levy a charge for the board and lodging element of a residential activity. Governors will remit such charges to parents in receipt of income support, income based job seekers allowance, support under part VI of the Immigration and Asylum Act 1999, child tax credit, the guaranteed element of State Pension Credit in respect of any period wholly or partly comprised in the time spent on the trip where the education provided on the trip is education in respect of which no charge may be made.
For activities outside school hours
To levy a charge for all activities provided outside school with following exceptions:
No charge will be made if the activity is an essential part of the basic curriculum
Consideration will be given for part or all of the board and lodging element of a residential activity being remitted to parents in receipt of income support, income based job seekers allowance, support under part VI of the Immigration and Asylum Act 1999, child tax credit, the guaranteed element of State Pension Credit.
Education outside school hours other than education which is an essential part of the curriculum is defined in the Education Act as an ‘optional extra’ and participation will be on the basis of parental choice and a willingness to meet such charges as are made, and the agreement of the parents is therefore an essential prerequisite for the provision of optional extras for which charges are made.
For all activities
To request voluntary contributions from all parents for school activities in or out of school time which can only be provided if there is sufficient voluntary funding.
Remission It is the policy of the governing body:
To consider charges for board and lodging to parents in receipt of income support, income based job seekers allowance, support under part VI of the Immigration and Asylum Act 1999, child tax credit, the guaranteed element of State Pension Credit.
To delegate to the chairman of governors and the head teacher the determination of any individual case arising from the implementation of the policy.
Resources Where parents are experiencing hardship, the Governing Body support the school policy of assisting parents, when the budget allows and the parents are able to prove their difficulties.
Authority for the day-to-day management of school charges and remissions will be devolved to the Business Manager who will advise the determination of the proportion of costs of an activity which should be charged to public or non-public funds. Staff organising activities must do so within the provisions of this policy. Plans, at the draft stage, should be submitted to the senior leadership team for consideration and approval.
The head teacher has the responsibility for monitoring and evaluating the implementation of the policy.
Monitoring and evaluation
The Head Teacher will monitor the implementation of the policy and provide the governing body with a financial report as part of the normal termly reconciliation of the school budget. Every three years the implementation of the policy will be evaluated and the views sought of parents, pupils, teachers and governors.
During school hours
Parents may make a voluntary contribution to:
Individual music tuition except where it is provided to fulfil any requirements specified in the syllabus or a prescribed public examination; or specifically to fulfil statutory duties relating to the National Curriculum
The board and lodging element of all residential trips and visits except in the case of pupils whose parents are in receipt of income support, income based job seekers allowance, support under part VI of the Immigration and Asylum Act 1999, child tax credit, the guaranteed element of State Pension Credit
The cost of transport direct from home to an activity sanctioned, though not provided by the LEA or school, such as work experience
The cost of ingredients or materials if parents have indicated in advance that they wish to own the finished product
Outside school hours
Charges may be made for ‘optional extras’ defined as falling wholly or mainly outside of school hours provided that the activities are not:
To fulfil any requirements specified in the syllabus for a prescribed public examination
Specifically to fulfil statutory duties relating to the National Curriculum
Specifically fulfil statutory duties relating to religious education
Participation in the optional extra activity is on the basis of parental choice and a willingness to meet the charges.
Note: The terms above do not prohibit charging for board and lodging except where parents are in receipt of income support, income based job seekers allowance, support under part VI of the Immigration and Asylum Act 1999, child tax credit, the guaranteed element of State Pension Credit.
The charges may include an element for:
A pupil’s travel costs
A pupil’s board and lodging costs, except where the parents are in receipt of income support, job seekers allowance or disability working allowance
Materials, books, instruments and other equipment
Non-teaching staff costs
Entrance fees to museums, castles, theatres, etc
The engagement of teaching staff specifically for providing the activity and supplying such staff with travel, board and lodging, providing that if they are employed by the LA or governors, they are employed to provide individual music tuition and engaged on a separate contract for services to provide the optional extra.
The contract may take the form of a letter inviting the teacher to provide certain services for a specific activity taking place at a specified time, in return for payment of expenses and, where appropriate, a fee.
Charges for individual pupils may not:
Exceed the actual cost of providing the optional extra activity divided by the number of pupils willing to participate
Include an element of subsidy for pupils whose parents wish them to participate but are unwilling or unable to apply
Include the cost of alternative provision for more pupils who do not wish to participate, where a small part of the activity take place in school hours.
The school may seek voluntary contributions for the benefit of the school or any school activities from parents to include the costs for accompanying teachers for any school activity but:
Such contributions are genuinely voluntary and there is no obligation on a parent to make any contribution
Pupils will not be treated differently according to whether or not parents have made a contribution
Parents will be informed of the level of contribution and whether the activity could take place if parents were reluctant to support it.
There is no limit on the level of voluntary contributions sought.
The statutory minimum charges and remissions policy must provide for complete remission of board and lodging charges to pupils whose parents receive income support, income based job seekers allowance, support under part VI of the Immigration and Asylum Act 1999, child tax credit, the guaranteed element of State Pension Credit if an activity takes place during school hours; or is out of school hours but covered by requirements relating to prescribed examinations syllabuses or duties relation to the National Curriculum or duties relating to religious education. The charges and remissions policy must be kept under review by the governing body or LA by whom it was determined.